Administrator - Trainee Level
3 days ago
Hours of work are Monday - Friday 9.00am until 5.00pm. The annual salary is £20,000, however there may be slight room for negotiation depending on experience.
Please be aware that a short Microsoft Excel test will be carried out at interview stage.
Benefits include:
- 24 days holiday (3 days to be used for Christmas closure plus 1 day to be reserved for Christmas Eve should this fall on a weekday. After 5 years' service, holiday increases by 1 day per year for years 5, 6 and 7 (up to 27 day). A further day holiday peryear following 10 years' service (Max 28)
- Holiday purchase of up to 5 days
- Life Insurance (Death in Service) 2 x annual salary
- Annual salary review - takes place each January
- Workplace pension
- Personal accident Insurance
- Corporate eyecare scheme
- Onsite canteen
- Onsite parking
- Employee assistance programme
Key responsibilities:
- Follow procedures to assist in opening new accounts and contracts
- Process sales, adhering to the internal authorisations and processes
- Carry out weekly audits
- Check queries have been amended correctly
- Check and distribute daily invoices
- Ensure customer purchase orders are up to date
- Carry entry of invoices onto an online system
- Assist with month end invoicing and processing of credit notes
- Process and update monthly management reports
- Update monthly customer reports
- Process and check workshop invoices
- Daily cash reconciliations
- Work with Credit Control to resolve customer queries
- Ensure monthly debtors lists have been produced and distributed
- Assist in creating monthly customer and management reports (Excel)
- Ad-hoc duties as assigned
Key attributes:
- Excellent written and verbal communication skills
- An enthusiastic attitude towards both work and learning new systems and processes
- A positive and flexible attitude with the ability to act on own initiative
- Excellent problem-solving skills for timely and efficient resolution of invoice queries
- Capable of working well under pressure, prioritise workloads and adhere to strict deadlines
- IT literate - Word and Outlook are essential
- Intermediate in Excel - able to manipulate reports and filter information
- Familiar with using accounts software packages
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