Office Supervisor

2 weeks ago

Leeds, United Kingdom Quality Training Services Ltd Full time

**Quality Training Services (UK)**

We are an Accredited ITSSAR (Independent Training Standards Scheme and Register) Training Organisation that provides workplace transport training courses for workplace lifting equipment for a range of companies across Leeds, Yorkshire and throughout the UK.

We are one of the fore runners in the UK that promotes quality training in all aspects of operating workplace transport equipment.

We offer training courses for a range of equipment such as Forklift & Reach Trucks, Pedestrian Pallet Trucks, Abrasive Wheels, Mobile & Crawler Cranes, Lorry Mounted Cranes, Overhead Gantry Cranes, Excavators, Loading Shovels and many more.

**Job Overview**:
**Key Responsibilities**:
**Administrative Support**:

- Book work assignments and issue confirmation letters to clients.
- Liaise with Instructors to coordinate schedules and meet requirements.
- Monitor and maintain stock levels of office supplies and stationery.
- Marketing and follow up of enquiries to maintain maximum workload.

**Financial Oversight**:

- Check invoices against work order confirmations and course information sheets
- Liaise in providing an overview of accounts using Xero.
- Review and approve monthly timesheets.

**Human Resources Management**:

- Record employee holidays, lieu time, and workloads to ensure balance across the team.
- Handle HR matters, including record any sickness absences and return-to-work (RTW) processes

**Health & Safety Compliance**:

- Monitor and ensure compliance with Health & Safety regulations within the company.

**Operational Coordination**:

- Track employee workloads and provide support to maintain operational efficiency.
- Maintain accurate records and documentation for all office activities.

**Qualifications & Skills**:

- Strong organisational and multitasking abilities.
- Proficiency in Microsoft Office and accounting software (e.g., Xero).
- Excellent verbal and written communication skills.
- Familiarity with Health & Safety regulations.
- High attention to detail and accuracy.

**Preferred Experience**:

- Previous experience in office management or a similar role.
- Experience with VAT submissions and financial administration.
- Background in HR or employee relations management.

**Salary**: £25,000 - £30,000.

If you are a dedicated and resourceful professional with the skills to manage a wide range of responsibilities and foster a well-organised workplace, we would love to hear from you

**Job Types**: Full-time, Permanent

Pay: £25,000.00-£30,000.00 per year

Schedule:

- Monday to Friday

Work Location: In person

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