Project Coordinator

Join us at this exciting time as we make a considerable investment to significantly expand and redefine our Improvement team at University Hospital Southampton (UHS). You will have the opportunity to play a pivotal role in driving improvement and change across our organisation and with our partners

We are a growing team of dedicated improvement practitioners who are at the heart of delivering the Trust’s ambitious and innovative Corporate, Clinical and Improvement strategies. We are committed to working hand in hand with our World Class people delivering World Class care and outcomes for our patients.
You will be at the forefront of shaping our future services, making the NHS Long term plan a reality and supporting Elective Restoration and Recovery through Trust wide, digitally enabled improvement that puts patients first.

We invest in the continued growth and development of our staff and are looking to grow our team with people who are passionate about improvement

Working alongside divisional and care group colleagues, the post holder will be required to provide project coordination and administrative support to the improvement programme leads, including personal and administrative support to the Associate director of Always improving.

The post holder must be able to encourage and enthuse others to implement change

The post holder must be well motivated and able to workusing their own initiative with mínimal direction.

This post holder will work in a matrix structure with the improvement team, divisional teams and the clinical lead for Quality Improvement.

WHAT WE CAN OFFER YOU

As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated ‘Good’ by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.

We support flexible working and will consider requests taking into account the needs of the service. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.

Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.

We offer a range of fully funded apprenticeship opportunities to learn whilst working. Apprentices will be supported with study leave and provided with a learning mentor

YOUR RESPONSIBILITIES

WHAT YOU’LL DO

This is a Maternity Cover role, providing team coordination and project support to the transformation team - supporting members of the transformation leadership team plan and coordinate the UHS Always improving programme. To include resource planning and management; completion and update of project documentation and project communications.

Support in organising events and workshops
- to organise/assist in the planning of departmental events (e.g. team meetings, away days and launch events), which may include the preparation of agendas and other documents.

Coordinate team communications
- both within the team and via the communications departments.

Project support across multiple transformation programmes

Personal assistant duties for the Associate director of Improvement
- to organise and prioritise diary appointments, re-arranging when necessary, to take account of more urgent meetings/appointments as they arise, informing the manager(s) of any new, changes and urgent appointments.

WHAT WE’RE LOOKING FOR

Educated to GCSE (or equivalent) standard, with a pass in English.

Experience as a secretary or administrative assistant in a customer-focused environment.

Proficient in the use of IT packages including Microsoft Office
- experience in the use of PowerPoint, Excel and computerised diaries.

Able to prioritise and manage a large and conflicting workload.

Ability to work under pressure.

Organisational and interpersonal skills.

Excellent telephone/communication skills.

Ability to compose correspondence from fragmented instructions.

To demonstrate a good understanding of the importance of confidentiality and data protection

Ability to work autonomously and be part of a team.

Friendly and approachable manner.

To be polite, sympathetic, patient and diplomatic.

Able to work on initiative.

Flexible approach to work.

**Able to demonstrate behaviours that meet the Trust values**:
Patients First, Always Improving, Working Together

ADDITIONAL INFORMATION

Should you have any queries, please use the contact details below to get in touch.