Distribution Coordinator

**Distribution Coordinator**

Gresham Office Furniture has been designing furniture and workspaces in Bolton since 1976. We provide office furniture that meets the highest standards of quality, service and value as measured by our customers, and we believe that each of our team members are vitally important to helping us achieve this whether that is working on our shop floor producing our products or providing support to our customers.

**Purpose**:To assist in the administration function of the Distribution department.

**Main Duties**:

- Working closely with the Installation Manager in the day to day running of the Installation department and the coordination of the day to day planning of the Installation schedule set out by the Installation Manager.
- Prepare and submit installation loading orders ensuring that the load sheets are identical to the shipping dashboard. Any order additions should be communicated with the warehouse as soon as possible.
- Liaise with Warehouse Supervisors daily to discuss vehicle allocation for each delivery and installation run.
- Prepare the Installation team’s folders daily. Produce delivery notes once vehicles have been loaded, ensuring notes are in the correct delivery order when put in the folders, adding relevant instructions, RMA’s or collection notes as required.
- Advise the fitters and drivers of their workload and vehicle allocation for the next working day.
- Assist in contacting the customers to ensure they are contacted a minimum of 48 hours prior to delivery to book in the deliveries to allow for any last minute changes or additional information to be accounted for. Larger orders or orders relating to specific contracts may require longer notice.
- Liaise with Sales and customers on any enquiries and deal with any phone calls.
- Assist in de-briefing the fitters on their return ensuring any failed deliveries are noted and acted on or rescheduled with the Installation Manager.
- Complete and log DNA’a and RMA’s with the correct information and in accordance with the relevant procedures. Review and maintain systems ensuring that this is controlled adequately.
- Provide cover for the installation Manager, Distribution Manager as and when required.
- Attend Production meetings and any planning meetings in the absence of the Distribution Manager.
- Ensure back orders are arranged in a timely manner
- Ensure all drivers folders, keys and any other relevant information are left with security ready for the drivers to collect at the start of their shift.
- Liaise with the Warehouse Manager and Warehouse Supervisors in relation to all exports, assisting in the completion of all necessary paperwork.
- Assist in the use of external couriers when required. Ensure the goods are available and packaged adequately in time for collection
- Working closely with the People Team to manage any absences and conduct Return-to-Work meetings
- Ensuring that T&A software is updated with accurate records of hours worked for payroll processing
- Action any other reasonable duties as required.
- It is the duty of all employees to ensure that a safe working environment and safe working practices are maintained at all times

**Person Specification**:

- Confident Microsoft office user and good computer skills
- Good organisational skills and be approachable, reliable, flexible and a good communicator.
- Must be able to work individually on own initiative but also be a good team member.
- Able to work under pressure to meet deadlines
- Excellent time management skills
- Strong Administrative Skills (Previous experience is desirable)

**Job Types**: Full-time, Permanent

**Salary**: £26,000.00 per year

**Benefits**:

- Casual dress
- Company pension
- Employee discount
- Flexitime
- Free parking
- On-site parking
- Referral programme
- Sick pay
- Wellness programme

Schedule:

- Flexitime
- Monday to Friday
- Overtime

Supplemental pay types:

- Bonus scheme

Ability to commute/relocate:

- Horwich, Greater Manchester: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Reference ID: GOF-Distribution Coordinator-23