Administrative Co-ordinator

**Proposed Interview Date: Week Commencing 1 December 2025**

**Closing Date: Sunday 23 November 2025**

**Contract Type: Permanent**

**Salary: FC6 £30,691.29 - £33,732.26 (Pro-Rata)**

**Working Pattern: 36 hours per week, 41 weeks per year**

**Location: Balwearie High School, Kirkcaldy**

**Purpose and Values of Education Directorate**

The Education Directorate is committed to Improving Life Chances for All through a wide range of direct services which support our children, young people, families and the wider Fife community. Our approach to improvement is rooted in our core values: Compassion, Ambition, Respect and Equity which reflect the ethos, culture and practice principles of all staff across the directorate. We strive to ensure that our attitudes and behaviour reflect these core values in all our dealings with children, young people, their families, and the wider community in partnership with those who support them.

**Supporting Statement**

Please consider and demonstrate the following when completing your Supporting Statement:

- **Ways in which you have demonstrated that you can work effectively as a line manager.**
- (Consider the following: how you have built positive relationships built on trust and respect as a line manager and team member ; how have you demonstrated excellent people management skills; how have you used your coaching skills to support and develop good practice in staff; how have you delegated and monitored progress on tasks to ensure targets are met and goals are achieved.) _

- **Ways in which you have demonstrated that you can work effectively as part of a team.**
- (Consider the following: how have you communicated effectively with others; how have you used your initiative and organisational skills to meet targets, achieve goals and drive forward change;) _

- **Ways in which you have demonstrated a high level of confidentiality and accuracy.**
- (Consider the following: how have you shared information to ensure compliance with current legislation; what steps have you taken to ensure compliance in all areas was understood and followed by your team.) _

- **Ways in which you have demonstrated good communication and effective interpersonal skills.**
- (Consider the following: how have you motivated and engaged others towards achieving improvements; how have you demonstrated excellent customer service; how have you supported your staff in managing their time effectively to meet deadlines; what steps have you taken to ensure staff have a clear understanding of their tasks/role.) _

- **Ways in which you have used your knowledge, problem solving skills and understanding of office processes and systems to bring about improvement.**
- (Consider the following: how have you used your knowledge of financial and IT systems to identify more efficient ways of working; how have you used your understanding of processes and systems to ensure the provision of a quality service; how have you used your problem solving skills to resolve operational issues; how have you used your initiative to drive forward improvements.) _

**Job Details**

We are looking for a highly skilled Administrative Co-ordinator to line manage a large team of staff working from various establishments, ensuring an effective, efficient and co-ordinated administrative and clerical support service for Headteachers and the management team.

You will also work with Administrative Co-ordinator colleagues to continually review, improve, develop and consistently implement changes and improvements to operational systems and processes in line with changing objectives and resources.

As an Administrative Co-ordinator, you will work under the direction and supervision of a Primary Business Manager.

A link to the role profile is included below, where you will find more information about the role, with specific reference to essential and desirable criteria for applicants.

**Qualification, Registration and Skill Requirements**

You are required to have an HND or equivalent educational qualification to SCQF level 8 in a relevant discipline.

You will have extensive experience of working in an Educational setting, along with an ability to respond positively in an environment of change.

**Before confirming to your appointment, you will be required to obtain Protection of Vulnerable Groups (PVG) scheme membership through Disclosure Scotland and become a member of the relevant PVG scheme.**

**Further Information**

- **Role Profile**-**When preparing your supporting statement, review the role profile and think about how you meet the essential criteria Role Profile

- **How We Work Matters -**Our employees are expected to display and promote certain behaviours in the workplace. See our How We Work Matters behaviour framework for more information.

- **Employee Benefits -**Employees have access to a benefits package that offers discounts on a wide range of products and services.

- **Directorate Information -**Council Department in