Administration Assistant

2 weeks ago

Brighton, United Kingdom Indelible Fine Art Full time

**Company Overview**:
Indelible Fine Art is a vibrant and growing contemporary art gallery committed to showcasing exceptional works from emerging and established artists. Our gallery, located in Brighton is a hub for art enthusiasts and collectors, providing a platform for artists to express their creativity. With the gallery expanding, we are seeking a dedicated Administrative Assistant to support the day-to-day operations and contribute to our continued success.

**Job Overview**:
**Key Responsibilities**:

- Manage the gallery director’s schedule, including arranging meetings, handling travel arrangements, and maintaining an organized calendar.
- Assist with bookkeeping, invoicing, and maintaining financial records.
- Manage office supplies, mail collection, and general office duties, ensuring the gallery runs smoothly.
- Maintain accurate records of artwork inventory, sales, and client contacts using both excel and the companies CRM system
- Support business development projects by assisting with research.

**Requirements**:

- Strong administrative skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Excellent written and verbal communication skills, with a professional and polished demeanour.
- Proficiency in Microsoft Office and other relevant software. Experience with gallery management software is a plus but not required.
- Strong organizational skills and attention to detail.
- Ability to work independently, but also as part of a small and dynamic team.
- Flexibility to work occasional evenings or weekends for gallery events and exhibitions.
- A passion for the arts and an interest in contemporary art is highly desirable.
- Must be based in Brighton or nearby and able to travel to the gallery for on-site duties when required.

**Desirable Skills**:

- Experience with bookkeeping or financial administration.
- Previous experience in a gallery, museum, or arts organization is an advantage but not essential.

**Pay & Benefits**:

- Salary: £19,500.00 - £24,000.00 per year, dependent on experience.
- Opportunity for pay progression with experience and business growth.
- Performance bonus available.

**How to Apply**:
**Application Questions**:

- Are you able to work in a fast-paced administrative role?
- Have you read the job advert in detail and feel confident you meet the requirements?
- Are you able to start within 2-4 weeks, and are you open to a one-week trial period?
- Are you based in/near Brighton and able to travel to the gallery as needed?

We look forward to hearing from you and welcoming you to the Indelible Fine Art team

Pay: £19,500.00-£24,000.00 per year

Additional pay:

- Performance bonus

**Benefits**:

- Company events
- Employee discount

Schedule:

- Monday to Friday

**Experience**:

- Typing: 1 year (required)
- Organisational skills: 1 year (required)
- Administrative experience: 1 year (required)

Work Location: In person

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