Finance Systems Administrator

1 week ago

London, United Kingdom Digitas Full time

We are looking for a talented Finance Administrator to maintain the Project System in our business. You will be responsible for all requests coming in via the Project Management team and make sure they are answered in a timely manner whilst maintaining a high attention to detail and ensuring that we are keeping up to our Internal and Audit standards. You will also be required to hold the business to account by completing internal audits and providing reports to your Head of Department on the running of Finance Process connecting with the business.

**Responsibilities**:
✦ Responsible for liaising with the HR department and managing requests for starters and leavers access control to the agency time and expenses system.
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Responsible for ensuring that the users list is up-to-date in the agency time and expenses system.
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Managing special admin rights in relation to users accounts.
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Assisting in the completion of the quarterly SOD controls audit.
Expense sheets
✦
Full responsibility of logging and tracking agency expense claims to ensure efficient and timely payment is made by the AP teams. This includes liaising with Finance members and assisting in their approvals of such claims.
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Archiving of original expense claims once fully approved by the agency, ensuring good document control processes are in place.
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Providing 1st line support in relation to expense claims based on an in depth knowledge of the agency process and policy.
Project Life Cycle
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Responsible for maintaining the agency Job Creation Mailbox, including: Job Creation requests being reviewed, validated and completed
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Job Update requests, modifying information and controls relating to our Jobs profile
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Job Closure requests, ensuring these are completed efficiently.
This is a crucial aspect of the role where decisions are to be made quickly and efficiently while maintaining high levels of attention to detail
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Reviewing all live project codes, to ensure auditability of documentation and client contracts.
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Follow up on projects deemed ‘At Risk’. This again acts as a key control, requiring regularly liaising with both Client Services and the Finance Team.
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Fortnightly reporting on status of all Job Codes Audit - This is a key report in assisting the Finance Team to categorise and manage their jobs portfolios.
Client creation
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Responsible for creating new clients in the agency Finance System and ensuring that all necessary information and checks (Including Credit Checks) are completed.
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Liaise with the Client Account Manager running the credit checks and escalate where required.
Ad hoc support
✦ Ad hoc support to the Finance Team
✦ Ad hoc support to the Agency on Altair SAP support queries i.e. following up where a workflow is in the system and move workflows if needed.

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