Company Secretarial Administrator

**Overview**
You’ll be working as a
**Company Secretarial Administrator **in our award-winning company secretarial business, Company Matters, one of the largest company secretarial providers in the UK and well-known for its expertise in corporate governance advisory services and company secretarial administration. Company Matters forms part of Link Group’s Corporate Markets division and benefits from having close links with our registrars and share plan teams, and our sister businesses - Orient Capital and D.F.King.

As a
**Company Secretarial Administrator, **you will support the Company Matters team in delivering high quality, professional company secretarial and administrative services to our varied client base. This role offers an excellent opportunity for early responsibility and career development. In particular, you will be trained in company law requirements and company secretarial administration. This role can provide an excellent opportunity for progression to becoming fully qualified and pursuing a professional career.

You’ll be based either full-time or on a hybrid basis from our Gresham Street office in London.

**What you’ll be doing**:

- Under the guidance of the Company Secretarial teams, provide administration services in support of work being completed for external client companies and Link Group. Day to day responsibilities will include Board pack preparation and support (paper and electronic versions); support for ad hoc projects such as but not limited to health checks and Diligent updates; Arranging ad hoc board and committee meetings when required; Updating Salesforce (our CRM platform) with all client information
- Dealing with incoming post on a daily basis, scanning and filing documents where required
- Support the Company Matters business in core operational areas, providing administration support in key activities such as Risk and Compliance, obtaining relevant information as directed by the Management team and completing weekly team risk dashboards
- Support the Company Matters teams with all general administration duties to include but not limited to booking and administering travel/hotel business bookings, team diary management, post, meeting room bookings and hospitality, expenses and couriers.
- Building internal networks and business relationships; assisting in business development opportunities. Developing technical knowledge and practical capabilities through attendance at internal and external training events, self-driven research and day to day exposure to company secretarial workflows.

**What we’re looking for**:

- A desire to learn and a commitment to developing a career in company secretarial administration (relevant previous experience in day-to-day company secretarial administration will be helpful but is not essential)
- A commitment to excellence in client service, including a spirit of co-operation, a positive ‘can do’ attitude and the ability to work on own initiative
- Previous administrative experience, ideally gained within a professional services or similar environment, to include high level of Microsoft Office
- Excellent verbal and written communication skills, including the ability to produce accurate, practical and concise communications to clients
- A high degree of personal organisation, including excellent time management skills
- Ability to multi-task and prioritise, adhering to strict deadlines and an ability to remain calm under pressure
- Excellent attention to detail
- Ability to build and manage relationships with clients and colleagues alike
- A personable and professional telephone manner and the ability to take messages effectively and efficiently
- Proactive and flexible approach to workload
- Business and commercial awareness

**Additional experience that would be of benefit to our business**:

- Knowledge of Diligent Entities, GEMS and Salesforce
- Board pack preparation software i.e. Board Intelligence, Diligent, Board Packs etc Experience of a client/customer facing environment

**About Link Group / Corporate Markets / The Team**:
Company Matters is a market-leading, trusted, comprehensive company secretarial business with offices in London and Exeter. They provide specialised, tailored support to company secretaries and the boards of a wide range of UK-listed and unlisted companies in different sectors and stages of maturity. They provide a dedicated relationship team with market leading expertise and experience, offering short and long-term practical support, open and regular communication and easy access to services for listed international organisations. Company Matters supports domestic and international clients with all aspects of their company secretarial needs, from governance advice to statutory compliance and have a long-standing reputation of providing class-leading services to UK listed businesses.
Link Group works in partnership internationally with almost 7,000 clients including asset managers and inves