Chief of Staff

17 hours ago

London, United Kingdom Private Household Full time

Private Family, in London, United Kingdom, is searching for a Chief of Staff, who can seamlessly support the Principal and be a strategic partner to him and the team as a whole. This role is multi-faceted and has the core admin responsibilities including calendar management, event planning and management, travel coordination, procurement, property management and construction and many ad hoc strategic projects. Having the ability to multitask and prioritize tasks is key. You will have a significant impact on the overall productivity and happiness of the team, and should take pride in being a helpful presence. This is a high level role, and there will be many projects involved that are not listed below as the role evolves and grows. Travel will be required.

**RESPONSIBILITIES**:

- Reports directly to the Principal
- Provides clear and concise updates to the Principal about all projects, including Property, Finance and the Executive Team.
- Managing and providing oversight of the Team. Key tasks/responsibilities include:

- Personal work including arranging holidays, family birthdays, weekend scheduling, event organization, etc - at all times being acutely aware of sensitive or personal information
- Complex and extensive diary management
- Co-ordinating complex holiday itineraries including family activities abroad, ensuring all elements of the trip run seamlessly
- Project management including running large scale renovation projects, working with budgets and negotiating rates with external suppliers
- Procurement including large items like apartments/yachts/cars
- Arranging and preparing for meetings which includes making sure the relevant individuals can attend, collating and circulating documents prior to the meeting, and subsequently diarizing follow-ups and action points
- Liaising with members of the wider team on various projects and initiatives

**REQUIREMENTS**:

- Setting clear direction for the team and maximizing output by delegating and supervising effectively
- Establishing a solution-oriented approach to challenging scenarios and maintaining momentum towards objectives and deadlines
- Dealing with competing priorities on a daily basis, it is essential to exercise good judgement and to have the strength of character to remain firm
- At all times maintaining a professional, calm and composed manner in a fast-paced and high-pressured working environment, whilst exhibiting diplomacy and discretion
- Must be a team player, hard-working, communicative, curious, confident and resilient
- Ability to demonstrate a disciplined thought process and precise attention to detail
- At least five years experience with Family / Private Office experience preferred
- Very strong administrative and IT skills; Outlook, Word, Excel
- Familiarity with legal documents, HR/employment matters and basic accounting / record keeping
- Project management and supervisory experience with the ability to lead and manage a diverse set of people
- Ability to work weekends and Bank Holidays as required and willingness to be contacted out of hours

**Job Types**: Full-time, Permanent

**Salary**: £45,895.00-£66,895.00 per year

Additional pay:

- Performance bonus

**Benefits**:

- Casual dress
- Flexible schedule
- Free or subsidised travel
- Work from home

Schedule:

- Monday to Friday
- Weekend availability

Ability to commute/relocate:

- London TW10 7HJ: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- Bachelor's (preferred)

**Experience**:

- Accounting: 1 year (preferred)

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