Senior Assistant Company Secretary

**Summary**:
**Salary**:Competitive
- **Grade**:3A
- **Contract Type: FTC**

**Location**:Finsbury Dials, London
- **Reporting to**:Group Company Secretary
- **Division**:LCG
- **Closing Date**:
**The Purpose of the Role**:

- The Company Secretariat works directly with the Post Office Limited Board, the Group Executive and the Boards of Post Office Management Services Limited (an FCA regulated subsidiary), Payzone Bills Payments Limited (a subsidiary of Post Office Limited) and FRES and FRESH (the Joint Venture with Bank of Ireland). It plays a leading role in making sure that decisions are recorded accurately, taken compliantly and delivered efficiently.
- The Company Secretary reports to the General Counsel who leads the Legal, Compliance and Governance function. The Company Secretary manages the Company Secretariat team which consists of two Senior Assistant Company Secretaries, a Company Secretariat Administrator and an Apprentice.
- The team provides the secretariat function to the boards and committees within the group, as well as the Group Executive, and advises on corporate governance.
- The team manages the contract approval process and works with teams across the organisation to ensure due process is followed.
- The Senior Assistant Company Secretary will support the Company Secretary in providing governance advice and secretariat services to the group, ensuring that legislative and compliance requirements are met.
- The Senior Assistant Company Secretary will provide the secretariat for FRES and FRESH, the joint venture with the Bank of Ireland, and to the Group Board’s Audit Risk and Compliance Committee and Group Executive’s Risk and Compliance Committee.**Principal Accountabilities**:

- Support the Company Secretary in the delivery of a high quality secretariat function across the group, being a primary contact for governance advice and helping in the development of the Secretariat team
- Lead on the provision of the secretariat for FRES and FRESH, the joint venture with the Bank of Ireland
- Lead on the provision of the secretariat for the Group Board’s Audit Risk and Compliance Committee and the Group Executive’s Risk and Compliance Committee
- Provide advice on corporate governance issues
- Act as a company secretarial adviser on incorporations, disposals, mergers, acquisitions or subsidiaries; advise on corporate projects involving a change in business structure or share capital
- Provide advice on the contracts approval process (CAF)
- Lead and run team projects, where required
- Ensure compliance with legislative, regulatory, or contractual requirements
- Other duties as they arise, such as project work or covering for colleagues in their absence

**Qualifications, Experience & Skills**:

- Support the Company Secretary in the delivery of a high quality secretariat function across the group, being a primary contact for governance advice and helping in the development of the Secretariat team
- Lead on the provision of the secretariat for FRES and FRESH, the joint venture with the Bank of Ireland
- Lead on the provision of the secretariat for the Group Board’s Audit Risk and Compliance Committee and the Group Executive’s Risk and Compliance Committee
- Provide advice on corporate governance issues
- Act as a company secretarial adviser on incorporations, disposals, mergers, acquisitions or subsidiaries; advise on corporate projects involving a change in business structure or share capital
- Provide advice on the contracts approval process (CAF)
- Lead and run team projects, where required
- Ensure compliance with legislative, regulatory, or contractual requirements
- Other duties as they arise, such as project work or covering for colleagues in their absence

**About Post Office**:

- The Post Office has thrived at the heart of high streets and local communities across the UK for over 370 years. As one of the country’s most trusted brands, we take our commitment to providing essential services to customers across the UK very seriously. We’re the UK’s largest retail network, as well as the largest financial services provider in the UK, with over 11,600 branches nationwide - more than all of the UK’s banks and building societies put together.
- We know that the best way to provide a great service for customers is to evolve our business and adapt to their changing needs. That’s why we have a range of over 170 products and services, from personal financial services like banking, insurance, payments and travel money, to telecoms and, of course, mails. And we’re improving our online and in store experience for customers. We know that our customers never stop changing, so neither will we.**Securing the future Post Office’s future**:
We are working hard to ensure that the next chapter of the Post Office’s history is a bright one. We are the current guardians of an iconic business and we want to hand over a thriving network of branches which can continue to provide ess