Administrative Assistant/receptionist

**Admin Assistant
- Grade 4**

**Grade**: Grade 4 SCP 6-11: £21,968 - £24,054 pro rata

**Job Title**: Admin Assistant/Receptionist
(39 Weeks Per Annum) to include INSET days

**Department**: Main Office **Accountable to**: Headteacher’s PA

**Contractual Hours**:37 hours per week

8.00 a.m. - 4.00 p.m. (M-T) **DBS Required level**: Enhanced

8.00 a.m. - 3.30 p.m. (F)
- To work as part of a team to ensure the school meets its education aims.
- To provide high quality administrative duties and reception duties in a very busy and demanding environment within the school office.
- To support the school’s aims and objectives and to implement school policies and procedures.
- To carry out any other associated duties as reasonably assigned by the Headteacher.

**Duties and Responsibilities**:

- To provide a highly professional and efficient reception and administrative service to all visitors to Llanishen High School.
- Answering and directing general telephone calls and face to face enquiries.
- Responsible for operating the electronic gates for visitors/staff/pupils.
- Via the Inventory system, sign visitors and staff in and out of the premises in accordance with the School’s Health & Safety Policy.
- Provide personal (administrative and organisational) support to other staff
- Provide general clerical/administration support to PA to Headteacher and undertake tasks including those of a sensitive or confidential nature.
- Provide administrative and organisational support to staff and governors and establish constructive relationships and communicate with other agencies/professionals.
- Responsible for sending correspondence to parents, staff and governors.
- Assist in the preparation of school’s open evenings and parents’ evenings.
- Assist with marketing and promotion of the school.
- Maintain manual and computerised record/management information systems including the use of general SIMS programs, such as homepage information, creating and running general reports, printing timetables and other SIMS information.
- Contact First Aiders when required.
- To maintain a professional manner at all times when dealing with pupils, staff and visitors.
- Flexible to cover other areas as required.
- Operate relevant ICT packages.
- To undertake training and other learning activities along with personal development as required.
- To be responsible for one’s own professional development and participate in the performance management cycle.

**ADDITIONAL REQUIREMENTS**
- To participate actively in supporting the principles and practice of equality of opportunity as laid down in the School’s Policy.
- To take reasonable care for the health and safety of yourself and other persons who may be affected by your acts or omissions and to comply with all health and safety legislation as appropriate and to comply with the school Health and Safety Policy.
- As a term of employment to carry out any other reasonable duties and/or times of work as may be reasonably required of you in accordance with the grade and general level of responsibility within the organisation.
- To contribute to the pupil’s development and whole-school aims, policies and practices, in keeping with the ethos of the school.
- Abide by the Data Protection Act and the Cardiff Council Confidentiality Agreement with handling pupil and staff information.
- Abide by the School and Local Authorities Child Protection and Safeguarding Policies.
- Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified.
- Employees will be expected to comply with any reasonable request from the Headteacher or Line

Manager to undertake work that is not specified in this job description commensurate with your grade and general level of responsibility within the organisation.

**Admin Assistant/Receptionist**
**Person Specification**

The Person Specification sets out the knowledge and/or qualifications, past experience and personal competencies that would be ideal for this particular post.

The Qualifications section describes the required standards needed to undertake this particular role.

The Experience section describes what is required in terms of what is needed to undertake this job.

The Knowledge/Skills/Personal Competencies section describes the kinds of technical, non-technical skills, abilities and personal characteristics that the ideal person for this particular role would have.

Identification/Evidence (A- Application, I- Interview process, R- References)

The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
- **Qualifications, A good standard of education**:

- **Good numeracy and literacy skills**:

- **Experience High standard of ICT skills**:

- **School Information Systems - desirable**:

- **Exerience of working with computer software packages**:

- **Highly sel