Purchase Ledger Clerk

Outstanding Axon Moore exclusive opportunity to join a highly regarded Property business as a Purchase Ledger Clerk, based in the Chester area.
Appointed on a permanent basis, you will be reporting to their Accounts Payable Manager and your role will cover the following:

- To provide efficient and accurate processing of all documents relating to the Purchase Ledger function in line with agreed deadlines
- To provide support to the Purchase Ledger Supervisor and Accounts Payable Manager
- Carry out other accounting and clerical duties on an occasional basis as requested by the Accounts Payable Manager
- To be an active member of the Finance team

Key responsibilities
- Uploading invoices on to the system and the review of documents to ensure images are correct and the quality is in accordance with HMRC requirements
- Process approximately 350 - 400 purchase invoices per week
- Ensure all invoices are coded correctly in line with agreed coding guidelines
- Match invoices to electronically raised purchase orders
- Ensure all invoices are appropriately authorised either electronically or manually in accordance with the agreed approvals matrix before being paid
- Review and manage Purchase Ledger electronic tasks daily
- Ensure the treatment of VAT is correct to reduce potential adjustments to the VAT return
- Ensure invoices are correctly treated under the Construction Industry Scheme (CIS)
- Prepare the monthly CIS return, review to ensure accurate recording of CIS tax deducted from each contractor and submit the monthly CIS return in accordance with HMRC deadlines
- Reconcile supplier statements to the Purchase Ledger system every month
- Deal with suppliers and staff re. purchase order, invoice, and payment queries, in a timely and professional manner
- Process weekly BACs and cheque payment runs in accordance with agreed timetables
- Carry out and adhere to Purchase Ledger control procedures
- Process and reconcile weekly Concur claims (approx. 100 - 120) ensuring costs are coded correctly and recorded in the correct accounting period
- Create new supplier accounts after carrying out all necessary verification checks ensuring the agreed 1-day timescale is adhered to
- Collate and publish daily statistics
- Review and follow up debit balances to clear within a 1-month timeframe
- Transfer Property and Purchase Ledger daybooks and reconcile to the General Ledger daily

Systems
- Confident systems user preferably with experience of using various purchase ledger and expense claims systems.
- Assist with the review and maintenance of the Purchase Ledger user guide
- Assist with KPI reporting and Purchase Ledger housekeeping tasks
- Assist with user system queries and new user training
Other
- To continuously develop and improve
- To comply with company policy and best practise in security, legal and regulatory compliance
- To carry out duties, within the relevant legislation at all times and be familiar with the terms of all current legislation relevant to the role
- To complete any other duties as required from time to time

Essential skills and attributes:

- Extensive experience of working in a busy high volume purchase ledger function
- Good understanding of end-to-end (P2P) process
- Professionalism, discretion and confidential at all times
- Attention to detail and dedication to providing quality, error free work
- Efficient and organised in approach
- Proactive in keeping the Supervisor/Manager updated at all times and in making them aware of any issues
- Strong interpersonal skills to facilitate good working relationships with colleagues around the business
- Reliable with strong work ethics
- Basic bookkeeping knowledge would also be preferable
- A full UK driving licence