Ics Executive Assistant

7 days ago

London, United Kingdom Blackstone Group Full time

Blackstone is the world’s largest alternative asset manager. We seek to create positive economic impact and long-term value for our investors, the companies we invest in, and the communities in which we work. We do this by using extraordinary people and flexible capital to help companies solve problems. Our $975 billion in assets under management include investment vehicles focused on private equity, real estate, public debt and equity, infrastructure, life sciences, growth equity, opportunistic, non-investment grade credit, real assets and secondary funds, all on a global basis. Further information is available at

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ICS -Executive Assistant

Job Title:
Executive Assistant

**Responsibilities**:

- Providing high level support to the COO of ICS Europe.
- Extensive diary management; coordinating internal and external meetings in the UK, US, Asia and Europe. Working regularly with other team EA’s and external EA’s to coordinate meetings/calls over different time zones.
- Organising national and international travel arrangements, including; flights, cars, Hotels.
- Coordinating attendance and meetings at yearly conferences such as MIPIM and EXPO.
- Regular co-ordination of audio and video conference calls, using Zoom.
- Collation of marketing materials when required, working closely with the Marketing Assistants.
- Monthly reconciliation of the professionals’ expenses, using Concur.

Qualifications and Experience:

- Solid EA experience from a similar professional/corporate background.
- Marketing experience would be an asset
- A solid education, degree preferred but not essential.
- Advanced MS Office Suite. Solid experience of diary management and travel.
- Polished, proactive and conscientious with an eye for detail.
- Team player with good communication skills and able to set priorities independently.
- Should be a problem solver with a “can-do” attitude.
- Experience with Concur, Zoom and Book-It system would be an asset.
- Perfect written and spoken English essential.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, sexual orientation, national origin or any other category protected by law.

The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.

Depending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following:
- Attending client meetings where you are discussing Blackstone products and/or and client questions;- Marketing Blackstone funds to new or existing clients;- Supervising or training securities licensed employees;- Structuring or creating Blackstone funds/products; and- Advising on marketing plans prepared by a sales team or developing and/or contributing information for marketing materials.

Note: The above list is not the exhaustive list of activities requiring securities licenses and there may be roles that require review on a case-by-case basis. Please speak with your Blackstone Recruiting contact with any questions.

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