Purchasing Administration Assistant

VJ Technology are looking for a Purchasing Administration Assistant to join the Purchasing team.

This is a full time, permanent role. 40 hours per week Monday - Friday with a 1 hour unpaid lunch break each day.

**Your purpose**

The key element of this role is to work within the Procurement department, supporting all areas of the Supply Chain.

**Your day-to-day role**
- Providing Procurement Customer Service support
- Daily management of enquires through the purchasing helpdesk
- Order batch management
- Requesting Proof of Delivery (POD) and Estimated Time of Arrival (ETA) information from suppliers
- Daily order processing and purchase order management
- Working closely with Sales and Operations Teams daily
- Investigations and problem solving of potential delivery discrepancies
- Communicating professionally between all stakeholders daily
- Understanding personal and departmental Key Performance Indicators (KPIs) and goals
- Developing supplier relationships
- Ability to interchange between different functions within procurement when support and/or training is required
- Any other task and/or project as reasonably requested.

**Skills you have**
- Possess an understanding and be a confident user of software packages such as Microsoft Office with ability to learn procurement systems
- A keen interest in margin calculations and targets
- Previous experience working within a busy and fast paced environment
- Confident telephone manner
- Ideally, but not essential, to have previous experience within a procurement team.
- Problem solving skills.

**In this role, you have the following competencies and capabilities**
- **Business Processes and Procedures** - you demonstrate a keenness to quickly gain knowledge of processes, policies and procedures
- **Listening and Communication** - you communicate effectively with suppliers and other stakeholders and relate to others in a confident and relaxed manner whilst listening and understanding requirements
- **Analysing and Interpreting** - You show evidence of clear analytical thinking and get to the heart of complex problems and issues
- **Organising and Executing** - You plan ahead and work in a systematic and organised way with the ability to prioritise tasks and time efficiently. You follow direction and procedures and you focus on customer satisfaction and deliver quality service to the agreed standard
- **Professionalism and Teamwork **- you are a team player, and always maintain strong ethics, integrity and professionalism, with the ability to build strong professional relationships with all stakeholders
- **Work Execution** - you can execute on high levels of workload effectively and with accuracy when required to meet the business objectives
- **Adapting and Resilience** - you adapt and respond well to change. You are able to work under pressure and to tight deadlines whilst maintaining effective emotional resilience
- **Proactive and Self-motivated **- you anticipate future challenges, needs or changes and can develop solutions to address these, whilst seeking out opportunities which benefit the business and your team

**Your scope**
- Daily management of order processing
- Driven and focused on target hitting and customer satisfaction KPI’s
- Daily management off all order batches within customer service and procurement

Pay: From £25,057.00 per year

Additional pay:

- Bonus scheme

**Benefits**:

- Additional leave
- Casual dress
- Company events
- Company pension
- Cycle to work scheme
- Enhanced maternity leave
- Enhanced paternity leave
- Free parking
- Health & wellbeing programme
- Life insurance
- On-site parking
- Referral programme

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person