Trainee Projects Administrator

1 week ago


HenleyonThames, United Kingdom Focus Resourcing Full time

Working with a luxury brand you will be supporting and facilitate the administration and shipping for one of their exclusive projects.

Your role:

- Manage the SagePay system by monitoring for final payments.
- Correctly allocate payments received and initiate dispatch process.
- Generate dispatch paperwork, request and compare against final invoice.
- Manage the packing and shipping of all stock accurately, focusing on presentation and detail.
- Update internal files following dispatch with relevant tracking information.
- Follow up with client post-dispatch.
- Generate invoices for payment
- Process telephone payments using SagePay system
- Assist with shipping queries once packages have been dispatched
- Prepare returns labels and complete exchanges
- Manage the Special Projects inbox
- Manage the Henley Royal Regatta, Alt1tude and AMOC orders and approvals
- Be the main point of contact for Logistics queries
- Assist with Military and Special Projects picking and dispatching of watches where necessary

The person:

- Careful attention to detail strong organisational skills
- Knowledge of Sage 200, excel spread sheet and CRMs.
- Pro-active, self-confident and intelligent
- Experience with ERP system would be welcome
- Able to communicate well, both orally and in writing, adapting to a wide range of people
- High standard of written English and excellent grammar
- Ability to analyse information and prepare reports
- A hardworking and reliable attitude, able to work autonomously but collaboratively
- Highly organised, independent worker
- Able to work on own initiative and to tight deadlines
- Self-motivated and sets high standards and constantly prioritises
- Able to remain calm and focussed under pressure
- Willing to adept and take on new challenges and driven to continually improve
- Strong ability with Microsoft Excel and Word



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