Medical Absence Co-ordinator

The post holder is responsible for recording and monitoring medical staff sickness and leave, co-ordination of the medical rota’s, identifying planned absences and ensuring temporary staffing solutions are sought, supporting the admin function associated with trainee doctor rotations. Support the divisional management team with co-ordination of recruitment of new doctors and work under supervision to ensure rotas follow the European Working Time Directive Provide information and advice when dealing with enquiries either in person or by telephone from members of staff at all levels - Provide a comprehensive rota management service to doctors within the Trust as part of the unscheduled care management team - Liaise with outside medical staffing agencies to ensure adequately trained and experienced Doctors are available to fill vacancies and short term absence - Record absence and monitor usage using Trust systems - Escalate any issues that may result in conflict to the assistant directorate manager - Ensure medical staff bank and locum staff are booked following policy, overseen by the Directorate/ Assistant Directorate manager - Input regular reports of medical absence and validate information stored on monitoring systems - Work with the medical staffing department and deanery to update all parties as to recruitment selection of junior doctors and arrangement of induction as appropriate. We are a highly performing safe organisation consistently delivering excellent patient care and experience, doing no harm. Our mission statement, "to provide the very best care for each patient on every occasion" is enshrined in our organisational values. Thus Quality Driven, Responsible & compassionate. Rochdale Care Organisation is part of the Northern Care Alliance, one of the largest NHS organisations in the country. A place destined to be different. Rochdale puts co-operation and co-design at the forefront of its health and social care. This is the place with community based integrated care at its heart. Rochdale Infirmary, and the adult and children’s community services across Heywood Middleton and Rochdale, consists of professionals from health, social and voluntary sectors. A place leading the way in life-enhancing, integrated care. Main Tasks & Overview of Responsibilities The post holder will; - Provide information and advice when dealing with enquiries either in person or by telephone from members of staff at all levels - Provide a comprehensive rota management service to doctors within the Trust as part of the unscheduled care management team - Liaise with outside medical staffing agencies to ensure adequately trained and experienced Doctors are available to fill vacancies and short term absence - Record absence and monitor usage using Trust systems - Escalate any issues that may result in conflict to the assistant directorate manager - Ensure medical staff bank and locum staff are booked following policy, overseen by the Directorate/ Assistant Directorate manager - Input regular reports of medical absence and validate information stored on monitoring system - Work with the medical staffing department and deanery to update all parties as to recruitment selection of junior doctors and arrangement of induction as appropriate. Education and Training/self-development - Consider and implement innovative and effective ways of working smarter. - Act at all times in such a way as to promote the HMR Division and Bury and Rochdale Care Organisation values in a positive manner. - To treat everyone with whom you come into contact, with dignity and respect. - To demonstrate a willingness to learn and develop own skills through discussion and self - assessment. - Identify own training and development needs and undertake appropriate training/education courses, both internal and external, where appropriate and through one-to-one coaching and training. - Attend mandatory training as and when required to do so, taking personal responsibility for ensuring own compliance. The above indicates the main duties of the post, which may be reviewed in the light of experience and developments within the service. Any review will be undertaken in conjunction with the post holder. Communications and Relationships - Proactively strive to improve the standards of the department by contributing towards individual and team objectives and changes to practice. - Work in partnership with others to solve a problem; listen to, encourage, and value others contributions and opinions. - Establish and maintain good working relationships and effective communication networks with all relevant disciplines throughout the Trust. Analytical and Judgmental Skills - Be able to view and analyse performance data recognising areas of error and/ or areas outside of normal parameters, escalating issues as appropriate - Present performance data in a clear and appropriate way - Escalate any workforce gaps to the directorate management team in a timely manne