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People Assistant

2 weeks ago

Lisburn, United Kingdom Industrial Temps Full time

Our client, based in **Lisburn** is seeking a **People Assistant** to join their busy team.

**Salary**:£12,750 Per Annum

**Working Hours**:20hrs per week, worked over either 4 or 5 days a week (days to be confirmed)

**Job Type**:Part Time position

**Job Duties**:

- To assist the People Manager in providing a high-quality professional people service.
- To support the management of time and attendance system Kronos, ensuring all information is up to date and accurate prior to payroll sign off.
- To ensure payroll is signed off in a timely manner - Lunar (4 weekly) & Monthly payrolls.
- Run payroll reports and check payroll for accuracy.
- To assist resolving pay queries when they arise.
- To ensure all policies and procedures are followed in line with the site agreement and legislation.
- To support absence management, including administration and policing of the absence procedure and providing guidance to managers.
- To provide support to managers, in particular, note taking during employee meetings i.e. disciplinary, grievance, absence, welfare, flexible working, etc.
- Maintaining administration records on the online Oracle Cloud portal system.
- Assist with recruitment on site and advise managers on any aspects of the recruitment process.
- To assist with onboarding of new employees, organising pre medicals, setting up access to IT systems etc.
- Managing occupational health appointments and ensure all records are kept up to date.
- To ensure personnel files are kept up to date and accurate to meet legal compliance requirements.
- To support with engagement and communication.
- Assist with audits.
- Raise Employee Service System tickets as required.
- To assist with general administration duties and assist/cover adhoc duties for Finance & Administration Clerk when required.
- Any other duties relevant to the role.

**Job Criteria**:

- Previous experience working in a people and/or payroll team with a CIPD qualification would be desirable however all relevant experience will be considered
- Strong numerical and literacy skills in English are essential
- High Level of Microsoft Skills especially in MS Excel
- Excellent communication skills and confident in dealing with problems and challenges
- Ability to listen and understand people but also understand the importance of keeping information private and confidential
- Must have a flexible and adaptable approach to demands and changes in work activity
- A good team worker
- Can work to strict deadlines and under time pressures
- Oracle or Kronos system experience desirable
- The company reserves the right to heighten shortlisting.

**Additional Information**:
If you're interested in this role, please contact our Lisburn office on 028 9260 5155 and ask to speak with Madona.

**INDUSTRIAL TEMPS IS AN EQUAL OPPORTUNITIES EMPLOYER**

**Job Type**: Part-time
Part-time hours: 20 per week

**Salary**: £12,750.00 per year

Schedule:

- Day shift

**Experience**:

- people/payroll: 1 year (preferred)

Work authorisation:

- United Kingdom (required)

Work Location: In person