Team Administrator

Job Introduction
Landmarc Support Services are looking for an Administrator to join the team where you will be supporting our thriving facilities management business by providing an exceptional administration service.

This role is for 15 hours a week, working days are Thursday and Friday's.

Main Responsibilities
Primary duties

data capture and input

work orders processing

fee earning and third party income

fleet vehicles

scanning and filing

produce and coordinate reports

mail services

housekeeping

auditing records

using office equipment

diary management,

note-taking at meetings

typing

stationary managing

purchase orders

petty cash

answering incoming telephone calls

where required, reception duties.

To use a variety of office equipment and technology as required including both PC and tablets, paper-based systems, multi media centre, laminators, etc, using bespoke software and web-based information systems.

Secondary duties

To ensure that the Training Estate Facilities are fit for purpose in compliance with the core service modules e.g. office equipment testing and calibrating, Operations room procedures, safety communications, responding to operational calls, maintaining safe place, surveillance, maintaining public rights of way, access control, data capture and input, work orders processing.

To administer all unit publications (such as Air Publications), recording all issue on loan cards, record and progress publication demands, issue amendments upon receipt and circulate newsletters and magazines upon receipt.

To ensure that the Training Estate Facilities adhere to safe systems of work e.g. reporting defects, report and deal with unauthorised persons on the Training Area Estate.

To support the efficient processing of bids for training facilities and activities on the Bidding and Allocation Management System (BAMS), including related booking enquiries.

Working on other sites with travel where required.

What you know
- Ability to operate office equipment effectively
- Computer literate and able to use Microsoft Word to a high standard
- A good level of numeracy and literacy gained through a Level 2 qualification such as a G.C.S.E. grade A-C or equivalent and proven experience
- Experience of communicating with stakeholders

What you can do
- Office and administration skills
- Demonstrate proven track record of achieving objectives to set standards
- Ability to follow processes within time constraints
- Ability to use bespoke and off the shelf software packages

About The Company
Landmarc provides the support services that enable Armed Forces from around the world to prepare for frontline military operations across the UK Defence Training Estate (DTE). This includes maintaining and delivering safe and sustainable infrastructure, managing and operating training areas and ranges and delivering multi-million pound projects to improve vital training assets.

By joining Landmarc you will be supporting our vision to provide the best training experience we can for our Armed Forces. We are the first and only Special Purpose Vehicle to be contracted by the Ministry of Defence (MOD) as their Industry Partner on the UK Defence Training Estate and the only company that is solely dedicated to the UK DTE, delivering essential support services since 2003.

Package Description
Landmarc will provide you with a competitive salary; in addition to this, we also offer the following main benefits, amongst many others:
Pension

Landmarc offers all employees an opportunity to join our company stakeholder pension scheme, whereby the company will contribute up to 8% of the employee’s salary.

Holiday

Employees are entitled to 25 days’ pro rata during each year of employment plus public holidays. Three extra discretionary days added to our annual leave allowances at Christmas.

Annual leave allowance will increase in recognition of your continued service.

Holiday purchase - purchase up to 10 more days’ holiday to use throughout the year.

Other benefits

Edenred - employee savings scheme

Annual salary review, in consultation with the recognised Trade Unions

Life assurance insured for three times your annual salary, to help the loved ones.

Reimbursement of professional fees and on-going training

Family friendly policy

Sick pay