HR & Finance Assistant

1 week ago

Gateshead, United Kingdom Oxford Terrace and Rawling Road Medical Group Full time

**Overview**

**Duties**
- Organise three/six month reviews and annual appraisals
- Responsible for providing confidential administrative support to the Executive Team, including the organisation of meetings/events, providing support with employee relations meetings and assisting in recruitment and all HR processes.
- Conduct data entry tasks to maintain accurate employee records and ensure compliance with company policies.
- Support onboarding processes for new hires, including preparing documentation and conducting induction sessions.
- Conduct DBS checks for staff.
- Managing internal and external enquiries, sometimes difficult or sensitive, in a timely and appropriate manner. Providing and receiving complex and sensitive information, both verbal and written.
- Maintain good HR & Finance records and ensure information is electronically filed and stored in line with records retention legislation.
- Ensure staff registrations are kept up to date
- Communicate effectively with employees regarding HR policies, benefits, and other inquiries.
- Conduct return to work interviews and monitor staff sickness levels in conjunction with The Bradford Factor.
- Collaborate with the HR team to organise training sessions and employee engagement activities.
- Maintain confidentiality of sensitive information while adhering to data protection regulations.
- Responsible for managing own workload and working independently or as part of a team; prioritising and organising workload to meet the demands of the role, including typing, photocopying, scanning, organising meetings, meeting rooms and providing hospitality as required.
- Deal independently with routine yet complex matters in a professional and prompt manner. Act as the executive teams representative in verbal and written communications with others, whether internal or external to the practice, promoting a professional image.
- Responsible for providing day to day finance support to the Finance & Quality Manager and executive team. Submitting FP34D claims to the PPA, petty cash and private income management, invoicing and adhoc finance support as required.

**Requirements**:

- Previous experience in an administrative or HR role is essential with at least 2 years experience.
- Proficiency in data entry with a high level of accuracy.
- Have knowledge of practice systems such as EMIS, IRIS and SBS and accurately be able to enter/extract/amend information as appropriate in order to ensure the needs of the executive team are met.
- Strong communication skills, both written and verbal, with the ability to engage effectively with diverse individuals.
- Experience in social media management is a plus.
- Excellent organisational skills with the ability to manage multiple tasks simultaneously.
- A proactive approach to problem-solving and a willingness to learn new systems and processes.

**Job Types**: Full-time, Permanent

Pay: £26,530.00-£29,114.00 per year

**Benefits**:

- Company pension

Schedule:

- Day shift
- Monday to Friday

Application question(s):

- Do you have at least 2 years experience of Human Resources?

Work Location: In person

Application deadline: 07/03/2025

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