Payments Assistant

2 weeks ago

Crawley, United Kingdom RSM UK Full time

**About the role**

The National Finance Office (NFO) are hiring a Payments Assistant to join their team. The purpose of this role is to ensure the NFO function meets reporting deadlines, looking after our supplier and people expense transactions and other ad hoc tasks.

**About the job and responsibilities**

The focus of this role is to support the Payments team. Responsibilities of the role include various tasks covering supplier payments, expenses and banking, examples being:

- Processing invoices received into the accounts payable system.
- Send invoices to approvers within guidelines
- Ensure invoices are coded to the correct cost centres
- Be able to check expense claims and process these on the expenses system
- Prepare and input manual Standard and CHAPS payments to the banking platform.
- Prepare and input foreign payments and transfers to the banking platform.
- Obtain required authorisation from approvers for all online payment runs.
- Complete forms for the posting of payments and ad hoc receipts to general ledgers.
- To keep line manager fully informed of the current status of work, of any problems and to provide recommendations on how these can be resolved.
- To check in detail all work undertaken so that it is error free and to complete work in a timely manner, ensuring deadlines are met.
- Understand VAT implications on supplier and expense payments
- Ensure compliance with SLA
- Undertake various adhoc tasks.

In addition, you will be required to liaise with other departments within RSM to ensure processes are being followed, therefore you will need good communication skills and will develop a strong knowledge of our internal functions to gain the insight and knowledge to produce high quality management information.

Minimum Qualifications

Excellent communication skills and being comfortable with computer systems including Excel is important.

**Requirements**:

- Proficient in Excel (understanding of pivot tables, vlookup, sumif etc.)
- Excellent interpersonal skills - able to deal with people at all levels
- Self-motivated and able to show initiative
- Ideally experience with SAP Concur - expense and/or invoice, but not essential

**Flexible Working**

At RSM we work hard to create an environment where our people can make a difference - to themselves, their career, their teams, and to the success of our firm and clients. We support all our people to work flexibly, to manage their family and other responsibilities alongside their work commitments; we believe this is key to achieving an inspiring and fulfilling working environment.

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