Administration Assistant

18 hours ago

Brierley Hill, United Kingdom Black Country Healthcare NHS Foundation Trust Full time

We are currently looking to appoint an efficient, experienced and enthusiastic person to support the Speech and Language Therapy Service based at Brierley Hill Health and Social Care Centre.

**Main Duties/Responsibilities**:

- Provide a comprehensive administration and clerical support service as part of a large team.
- Processing and providing internal and external postal duties and franking post where required.
- Typing/Creating and uploading of letters, correspondence, reports in accordance with team/service procedures/guidelines.
- Providing switchboard duties as required and as directed by the Administration Team Leader. Acting as first point of contact for visitors, clients and multi-agency professionals visiting the service, providing a friendly and welcoming reception service.
- To receive and deal with incoming calls and visitors, taking the appropriate action.Use a range of communication tools to relay messages efficiently to individuals /groups.
- Receive post, internal and external deliveries and ensure they are distributed to the appropriate team member.
- Liaise with the Transport Team with regard to incoming/outgoing mail and deliveries.
- Carry out general administrative and clerical functions including photocopying, scanning, filing, archiving, laminating as required.
- To work as part of the administration and clerical team providing cover and support to colleagues throughout the Division during periods of annual leave or sickness to ensure a continuous provision of service.
- Where appropriate, procure stationery supplies and services via e-series.
- Use and maintain knowledge of current IT systems, attend training to support the implementation and development of new systems and information technology as required. This will include Electronic Health Records, virtual fax as examples
- To undertake any other duties of a similar nature consistent with the responsibilities of this post in order to provide a quality Speech and Language Therapy Service

**Person specification**:
**Essential criteria**
- 5 GCSEs or equivalent
- Computer knowledge
- Office experience
- Knowledge of confidentiality

**Desirable criteria**
- Switch board experience
- Experience of working in a healthcare environment

**Job Types**: Part-time, Permanent
Part-time hours: 15 per week

**Salary**: £20,270.00-£21,318.00 per year

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Brierley Hill, DY5 1RU: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Do you have previous experience of working in a healthcare environment?
- Are you organised, familiar with MS office package and fast learner?

**Education**:

- GCSE or equivalent (required)

**Experience**:

- Administrative: 1 year (preferred)

Work Location: One location

Reference ID: 285-7532-CYPF

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