Charitable Funds Officer

1 week ago

Huddersfield, United Kingdom Calderdale and Huddersfield NHS Foundation Trust Full time

Main responsibilities Day to day operation Ensure that all approvals for expenditure, invoices, requests for payment and receipt of income are dealt with in a timely manner. Ensure that all transactions are input to the Charitable Funds system in a timely manner. Maintain cashbooks and ensure reconciliations to bank statements are completed. Ensure all suspense account reconciliations are completed monthly.

Ensure the Charitable Funds authorised signature list is kept up to date. Manage all legacies left to the Charity. Be the main contact point re VAT issues in connection to Charitable Fund expenditure. Month End Accounting and Reporting.

Investments Liaise with the Charitable Funds investment brokers regarding all aspects of the trust investments. Ensure investment reporting to the Charitable Funds Committee Review the level of investment and make recommendations on any changes in agreement with the Assistant Director of Finance Manage a process for review of the investment brokers on a three or five yearly basis. Support for Fund Advisors Ensure Fund statements are issued to Fund Advisors monthly. Develop the information that can be provided to Fund Advisors.

Keep up to date with Charity Law and guidance from the Charities Commission and the HFMA and update the Charitable Funds Committee and Fund Advisors accordingly. Management of the finance system Be responsible for all aspects of administration of the Trust Charitable Funds Financial Accounting System. Liaise with the system provider re any system issues. Be responsible for reviewing the Charitable Funds system to assess it still meets the trust requirements.

Ensure that the Charitable Funds system is updated to meet changes in accountancy practice and the information is accurate and up to date. Ensure housekeeping is done on the Charitable Funds system. Annual Report and Accounts You will be responsible for the planning and organising the completion of Charitable Funds Annual Accounts and Report. You will produce a timetable to ensure their accurate and timely completion to meet deadlines.

You will liaise with external audit to discuss their requirements for the completion of the annual audit. From the Audit of the Annual Accounts, you will identify and implement any accounting or procedures changes that may be required. You will submit the Annual Accounts and Report to the Charities Commission in accordance with their deadlines. Other duties Ensure the Trusts Standard Financial Instructions and Standing Orders are complied with in relation to Charitable Funds.

Liaise with internal audit to meet their requirements to complete system audits. Cover duties of the other staff when necessary. Play an active part within the Charity team, supporting where possible the Charitys annual fundraising plans and strategy for future growth. Any other duties appropriate to role.

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