Procurement Support Officer

2 weeks ago

West Sussex, United Kingdom Commercial Services Interim & Executive Search Full time

Our Local Authority client is looking for a Procurement Support Officer to manage development and collation of responses to Procurement team FOI (Freedom of Information) requests, undertaking in-depth complex analysis, research, and coordination throughto issue within the necessary time demands.

Your responsibilities:

- Responsibility for planning and coordination of Procurement Board / Commercial Panel meetings, ensuring meeting decisions and actions are captured, tracked, and progressed.
- Produce performance monitoring reports presenting summary/trend data (to include non-conformance to Standing Orders, off contract spend, Business Travel, Waivers and New Suppliers).
- Facilitate projects and initiatives, as appropriate, and manage and maintain the appropriate databases, spreadsheets, inboxes and processes. Manage the Procurement Inbox as lead coordinator for requests and responses.
- Produce and lead development of reports and briefings for a wide range of audiences, using the most appropriate format. Advise and guide in the interpretation of complicated data, information and key findings, engaging with and securing input and assurancefrom Procurement team members where necessary.
- Procurement system administration, managing user access, licencing and optimal user base for SAP SRM/eProcurement technology, ensuring effective and optimal procurement operations.
- Collection and processing of Procurement rebate income.
- Working with Category teams, manage the supplier approval process in relation to business requirement, ensuring the number of new suppliers created is kept to a minimum and any suppliers no longer required are removed, taking into consideration corporatecontracts and agreement. Assisting with supplier cleansing and consolidation tasks.

Required experience and skills:

- Strong analytical skills in order to interpret and manipulate complex contract/tender information in relation to all data relevant to purchasing/contracts.
- Excellent IT skills for operating a wide and varied range of ICT software for the integral use of word processing, data processing, updating websites, creating and developing workflows or electronic presentations and the ability to investigate and troubleshootsystem related problems and provide solutions.
- Excellent literacy and numeracy skills in order to understand complex written instructions describing tasks and to check financial information and other documents.
- Ability to present information presented clearly, concisely, accurately and in ways that promote understanding, either verbally or in written/electronic form, at meetings or at workshops.
- Ability to interpret complex information to produce a high-quality document with limited guidance. Also, the ability to organise and plan and meet set targets e.g. provision of reports.
- The accurate following of set procedures to ensure correct data is maintained and published.

Qualifications:

- CIPS Level 4, BTEC Higher, or equivalent qualification or experience
- Excellent working knowledge of IT systems/procedures demonstrated by relevant NVQ level 3 or equivalent qualification or experience
- Experience of working within office systems/practices and providing effective business support
- Experience or knowledge of the purchasing document cycle from request to payment, and eProcurement would be advantageous.

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