Conveyancing Legal Assistant
1 week ago
**Job Overview**
**Responsibilities**
- Setting up client files within the case management system.
- Producing initial client documentation, i.e. Authority to Act, Questionnaires, Protocol Documentation etc and checking such documents upon their return and requesting further documentation referred to in the same.
- Carrying out Solicitor and client due diligence.
- Requesting documentation fundamental to the transaction.
- Ensuring documents are returned by client’s and work providers, chasing them if required and progressing transactions.
- Logging correspondence to the correct files / matters.
- Entering data in to the correct fields in the case management system from correspondence received.
- Logging and completing tasks on the case management system.
- Performing general administration tasks, _including answering telephones._
- To update all panel members / stakeholders within the business and within the referral businesses with whom we deal.
- Drafting sale contracts and re-mortgage documentation as required
- Dealing with Lenders on both sale and purchase matters such as requesting redemption statements.
- Drafting completion statements.
- To meet all key SLAs and KPIs within the department/referrers’ requirements.
- To be a role model for those around you in both file management, actions and behaviour.
- To ensure individual compliance with all policies and procedures at all times.
- To attend and contribute in team meetings.
- To report directly to the Conveyancing Team Manager on all above aspects
**Person Specification**
- Ability to work to deadlines
- Real attention to detail
- Computer literate
- Ability to prioritise work loads
- Willingness to adhere to and surpass set targets
- Ability to work on own initiative and as part of a team
- Excellent telephone manner, Client care and enthusiasm
- Must be able to communicate well both orally and in writing
- Minimum 1 years’ experience (but all levels considered including more senior) of working in an admin role
- Minimum 1 years’ experience (but all levels considered including more senior) of working in a client care/customer service environment
- Minimum 1 years’ experience (but all levels considered including more senior) of working in a Conveyancing
- Good standard of spoken and written English required
- Competent use of MS Office required
- Use of Case Management System
Pay: From £21,500.00 per year
Work Location: In person
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