Administrative Coordinator

**Job Specification: Administrative Coordinator**

**About Us**:Somer creates honest furniture of enduring quality for the circular economy and a low carbon future. Our mission is to promote the specification of timber as an unmatched sustainable resource through our innovative model for furniture design and production. We are seeking a detail-oriented Administrative Coordinator to support our growing team with a focus on IT skills and general administrative tasks.

**Position Overview**:The Administrative Coordinator will play a critical role in overseeing and optimising day-to-day administrative operations within our furniture design and manufacturing company. This position requires strong organisational, IT, and problem-solving skills to ensure efficient administrative processes and support for the CEO and the wider team. The role is office-based with the flexibility to work from home one day per week, or around other personal commitments. Fully-remote working will not work for this position.

**Key Responsibilities -**

**Office Management**:

- Oversee daily administrative operations, ensuring a well-organised and efficient workspace.
- Manage office supplies and inventory, placing orders as necessary.

**IT and Systems Management**:

- Utilise strong IT skills to maintain and optimise office software and systems.
- Provide technical support to team members as needed.
- Good proficiency in Microsoft packages, Google Drive/Dropbox and other cloud-based tools essential

**Administrative Support**:

- Assist the CEO with scheduling, correspondence, and project management.
- Prepare reports, presentations, and documentation for meetings.

**Customer and Client Communications**:

- Assist with PR and communications efforts, promoting the company’s sustainable initiatives.

**Data Management**:

- Maintain accurate records of sales, inventory, and customer interactions.
- Utilise software tools to generate reports and track performance metrics.

**Project Coordination**:

- Coordinate logistics for workshops, exhibitions, and company events.
- Support the implementation of sustainability initiatives within the office.

**Qualifications**:

- A minimum of a high school diploma (e.g. GCSE level); further education in business or a related field is a plus.

**Experience**:

- Previous experience in an administrative role is preferred.
- Strong background in IT and proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).

**Skills**:

- Excellent IT numeracy skills and ability to troubleshoot common software issues.
- Strong verbal and written communication skills.
- Effective time management and organisational abilities.

**Personal Attributes**:

- Calm and level-headed approach to problem-solving.
- A passion for sustainability and commitment to the company's mission.
- Ability to work independently and collaboratively within a team.

**Additional Information**:

- Minimum of 3 days per week, with flexibility up to full-time.
- Salary range: £35,000 - £40,000 FTE (pro-rata).
- Flexibility to work around personal schedules, including childcare needs.
- This position is based in the studio in Frome, with the option to work from home one day per week.
- Competitive benefits package commensurate with experience.

The role is available for immediate start (December 1st) with interviews taking place throughout November.

Join us at Somer and contribute to a sustainable future in furniture design

**Job Types**: Full-time, Part-time

Pay: From £35,000.00 per year

Expected hours: No less than 32 per week

**Benefits**:

- Company pension
- Free parking
- On-site parking

Work Location: In person

Application deadline: 15/11/2024
Reference ID: SOMERADMIN
Expected start date: 02/12/2024