Filming and Photographic Co-ordinator

**Details**:
**Reference number**:

- 276155**Salary**:

- £23,571 - £26,442**Job grade**:

- Other- Band B**Contract type**:

- Fixed Term**Length of employment**:

- 6 months**Business area**:

- HES - Marketing & Engagement**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- EdinburghAbout the job

**Job summary**:

- You will provide vital assistance to the Filming and Photography Unit, including acting as the first point of contact and managing promotional filming requests across our estate.**Job description**:

- Arrange external promotional filming requests at Historic Environment Scotland sites.
- Maintain a record of all promotional filming requests by logging all current and future filming activity, which can be months in advance.
- Organise and plan internal photography and filming requests often several months in advance.
- Metadata preparation of newly commissioned photography.
- Licensing images and footage both internally and externally.
- Ordering images from external image archives.
- Support the work of the Image Librarian by monitoring and triaging the image enquiries mailbox.
- Shared responsibility with the Commercial filming team to monitor and triage the filming public enquiries mailbox.
- Support the work of the photographers/videographers on shoots.
- Develop and maintain good working relationships with partner organisations.
- Compliance with Finance procedures with regards to raising orders, making payments and card transactions for the department.
- Keeping up to date on current UK Unmanned Aerial Systems guidance and updating the HES Drone Policy accordingly.

**Person specification**:
**_ Essential requirements:_**
- Good time management and planning skills, with the ability to prioritise and manage tasks to deliver objectives
- Experience of working in a fast-paced, busy environment
- A good knowledge of various IT packages (Word, Excel and Outlook)
- Excellent interpersonal and communication skills, including the ability to ensure effective communication with a wide range of contacts both internal and external.

**_ Desirable requirements:_**
- Experience working with online archives
- Experience using Photoshop software

**Benefits**:
In addition we offer a great benefits package to our employees which includes:

- flexible working hours (where appropriate)
- special leave
- maternity/paternity leave
- adoption leave
- reimbursement for relevant professional subscriptions
- support for further education and personal development
- study leave for work related courses
- access to a learning resource centre

**Health and welfare**

We offer you access to:

- our Employee Assistance Programme - for confidential advice and counselling
- an occupational sick pay scheme
- discounts at some local authority leisure facilities
- access to a free Headspace membership
- interest free loans for bicycles and annual travel passes (see ‘season ticket’ below)
- reasonable adjustments when needed, as part of our Equalities policy

**Staff discounts**

You will receive:

- free entry to all of our properties (with up to three guests)
- free entry to English Heritage, Manx and Cadw properties
- 20% off purchases in our retail outlets

**Season tickets**

You can receive an advance to help with the cost of buying an annual season ticket for travel between home and work. The advance is then repaid from your salary over the life of the season ticket. Available to all permanent and fixed-term staff.

Things you need to know

**Selection process details**:
Feedback will only be provided if you attend an interview or assessment.**Security**:
- People working with government assets must complete baseline personnel security standard (opens in new window) checks.**Medical**:
**Nationality requirements**:
This job is broadly open to the following groups:

- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals

Further information on nationality requirements (opens in a new window)**Working for the Civil Service**:

- The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
- We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).- Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.**Contact point for applicants**:
Job contact:

- Name:
- Michelle Anderson Photo Librarian
Recruitment team :