Office Administrator

2 days ago

Tonbridge, United Kingdom Haywards Farmshop Full time

**Job Title**: Office Administrator
**Location**: Haywards Farmshop, Tonbridge, Kent
**Reports To**: Directors / Farmshop Manager
**Employment Type**: Full-time / Part-time (flexible)

**Overview**

Haywards Farmshop is a busy, independent retail and butchery business known for high-quality produce and outstanding customer service. We’re looking for a proactive and organised Office Administrator to support the smooth running of our day-to-day operations — both front and back of house. This is a varied and hands-on role covering everything from invoice input and EPOS support to supplier communication and social media.

**Key Responsibilities**
- **Invoicing & Accounts**: Help Input invoices using **DEXT**, match them with purchase orders, and help maintain accurate financial records.
- **EPOS System Admin**: Update product listings, pricing, and stock data to ensure the till system and reporting remain accurate.
- **Admin & Filing**: Maintain well-organised digital and physical records, including general office paperwork.
- **Bookkeeping Support**: Reconcile receipts, cash/card takings, and assist with liaising with external accountants.
- **Scheduling & Communication**: Help coordinate staff rotas, internal updates, and communication across departments.
- **Compliance & Records**: Keep licenses, certificates, and food safety documentation up to date.
- **Social Media Support**: Assist in planning and posting content for our social media platforms (e.g. Instagram and Facebook).

**Skills & Experience**
- Proven experience in an administrative role, ideally within retail, food, or small business
- Confident using Microsoft Office, EPOS systems, and tools like DEXT
- Comfortable creating and managing basic social media content
- Excellent organisation and time management skills
- Strong written and verbal communication
- A hands-on, can-do attitude with the ability to multitask and adapt

**What We Offer**
- £12.50 per hour
- 25 days holiday per year
- Flexible working hours (exact hours to be agreed)
- Weekly **shop allowance** to spend in-store
- **Staff discount** across the Farmshop and Butchery
- Friendly and supportive team environment
- Opportunity to be part of a growing and ambitious local business

**Job Types**: Full-time, Part-time, Permanent

Pay: £17,204.91-£28,101.23 per year

Expected hours: No less than 25 per week

**Benefits**:

- Company pension
- Discounted or free food
- Employee discount
- Free parking
- On-site parking

Schedule:

- Monday to Friday
- Weekend availability

Work Location: In person

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