Deployment Hub Logistics Support

6 days ago

Aberdeen, United Kingdom Petrofac Full time

**Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.**

We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

**_Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?_**

**JOB TITLE: DEPLOYMENT HUB LOGISTICS SUPPORT**

**KEY RESPONSIBILITIES**:

- Provision of services to support Delivery Hub to deliver customer requirements effectively.
- Manage contract queries received to contract inboxes and via PetrofacGO. Escalate to Delivery Hub Co-ordinators as required.
- Maintain data to support PetrofacGo including but not limited to.
- Core crew check ins (12 months in advance).
- Core crew Hotel bookings (12 months in advance).
- Medical bookings.
- HS Surveillance status.
- PPE order history.
- Update PetrofacGo with relevant company communications.
- Ordering PPE.
- Arrange accommodation, raising Purchase Orders through Oracle.
- Arrange travel and hotels through Omega travel booking portal (mínimal bookings).
- Issue check-ins via PetrofacGo.
- Maintain company systems to a high standard i.e. ATS, Ad-hoc and Absence portals, RDB etc.
- Responsible for OGUK and ERT Medical bookings and associated admin.
- Monitor and maintain the Health Surveillance Program.
- Maintain credit card logs as received within department specified deadline.
- Working with the Commercial team to maintain accurate client coding.
- Submit monthly manhours reports to HSE Advisor.
- Meeting medevacs and escorting to company medical provider(s) as required.
- Support Delivery Hub with any required Administration tasks.
- Participate in Operations On call Team.
- Proactively support Horizon Zero and Company Health and Safety initiatives.

**ESSENTIAL QUALIFICATIONS AND SKILLS**:

- Good secondary/tertiary education.
- Familiar with and understand the company Health, Safety and Environmental Policies.
- Excellent communication and inter-personal skills.
- Good time management.
- Ability to organize workload in order to meet deadlines.
- Self-motivated, enthusiastic and able to work as a team member and liaise effectively with staff at all levels.
- Effective problem solving and analytical skills.
- Awareness of project commercial and cost control issues.
- Ability to liaise with internal teams, offshore personnel and Client effectively.
- Capable of working on own initiative and with mínimal supervision.
- Operational experience, preferably in the oil and gas industry.
- Oracle experience would be an advantage.
- Computer literate and experienced in Microsoft office, Word, Excel, Visio, Microsoft Access and PowerPoint.

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