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Admin Team Support
3 weeks ago
Provides a comprehensive, confidential and effective administration service in accordance with Departmental, Trust and National, polices or procedures to all pharmacy/dispensary staff.
Deputise for the Administration Team Leader in times of absence providing a secretarial service as required and supporting Band 2 work.
Providing efficient and comprehensive administrative service including photocopying, filing, scanning, binding, printing, typing, laminating, dissemination of post for the departments and team members as requested. Ensuring all documents are accurately and appropriately archived
To act as a first point of contact to address queries from internal and external clients and pharmacy. Ensure that all queries are dealt with in a professional manner within appropriate timescales and in the line with departmental and trust guidelines, policies and procedures. Ensuring all relevant personnel are informed as necessary and appropriate records maintained.
Support team members by demonstrating and explaining Departmental practices and procedures; undertaking appropriate training and development with new and existing staff ensuring high standards of practice are maintained at all times.
Assisting in the supervision and managing of the admin team workload and performance, ensuring all processes and procedures are adhered to. Overseeing the personal development needs and organisation of the team on a day-to-day basis to provide excellent support to Pharmacy Team
Communicate regularly with the Administration Manager to secure the effective and efficient functioning of the departmental admin team ensuring they are fully trained and equipped to undertake their roles, identifying any issues with the Admin Manager
University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.
We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.
Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.
We are proud to be recognised as a Pathway to Excellence®designated organisation - please click the link for further details about this prestigious award.Pathway To Excellence ® - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)
By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.
The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.
To undertake any project work as requested, including obtaining information from the Internet, collation and reporting data accurately in order to produce reports and spreadsheets, use relevant trust IT systems, as determined by the role, including ESR, JAC or other pharmacy and trust systems. To share ideas for potential improvement
To act as a first point of contact to address queries from internal and external clients and pharmacy. Ensure that all queries are dealt with in a professional manner within appropriate timescales and in the line with departmental and trust guidelines, policies and procedures. Ensuring all relevant personnel are informed as necessary and appropriate records maintained.
Ensuring office equipment and stationary is maintained and processing orders as required.
Support team members by demonstrating and explaining Departmental practices and procedures; undertaking appropriate training and development with new and existing staff ensuring high standards of practice are maintained at all times.
Assisting in the supervision and managing of the admin team workload and performance, ensuring all processes and procedures are adhered to. Overseeing the personal development needs and organisation of the team on a day-to-day basis to provide excellent support to Pharmacy Team
Communicate regularly with the Administration Manager to secure the effective and efficient functioning of the departmental admin team ensuring they are fully trained and equipped to undertake their roles, identifying any issues with the Admin Manager
Provide a comprehensive secretarial/clerical service to ALL areas of the department.
To maintain a streamlined recruitment process for new starters transition to Pharmacy. Supporting Senior Pharmacy team to undertaking new starte
