International Payroll Coordinator

**Location**: London, United Kingdom
**Duration**: Permanent, full-time
**Salary**: Competitive, plus benefits
**Hours**: 35 hours per week

**About the role**:
**Job purpose**: The International Payroll Coordinator will be responsible for processing accurate, timely and compliant IFRS Foundation payrolls and Employer of Record arrangements.

**Principal accountabilities**:
**Employer of Record (EOR) administration**:
The International Payroll Coordinator will be responsible for engaging with the EOR provider to amend current arrangements, or, if required, add secondees to existing region(s) or onboard new/exiting EOR region(s) as required. They will also be responsible for invoice reconciliation, payment processing and associated journals.

**Payroll processing**:
The International Payroll Coordinator will maintain ownership of payroll processing, from start to finish, including, but not limited to, payroll run, statutory filing and payments, alongside end of year activities.

Included in the above payrolls are:

- management of shadow payroll arrangements;
- Trustees' payroll (quarterly and annually);
- Board members' notional payroll processing (monthly); and
- benefits administration and payments.

**Compliance and improvement**:

- Ensure payrolls processed comply with the in-region regulations and internal policies with a zero-error percentage rate.
- Assist with internal and external audits by providing payroll data, reconciliation and variance explanations.
- Maintain and update the internal controls and payroll procedure documents.
- Identify process improvements or potential risks, providing clear explanation on the next steps to address these.
- Prepare feedback, when necessary, to update the Risk Committee on any errors. Must be able to identify an error's source, identify the steps required to avoid reoccurrence and detail how the solution will be monitored/reviewed.
- Must keep up-to-date on legislative changes for payroll regions supported by IFRS Foundation payroll.
- Ensure compliance with GDPR and internal policies when processing payroll data.

**Accounts and reporting**:

- Generate payroll run review and sign-off packs.
- Perform monthly payroll accounts reconciliation (balance sheet and PnL), ensuring alignment to payroll reports and financial statements across all required entities. The coordinator is responsible for ensuring account clearance and resolution of any reconciling items.
- Prepare and post payroll-related journal entries, inclusive of intercompany journal entries, across all entities.
- Provide variance analysis on actuals versus budget for any region and entity that payroll supports.
- Collaborate with the wider finance team to ensure payroll costs are accurately allocated and reported.
- Prepare and circulate a monthly headcount report.
- Generate the payroll data to support (to include but not limited to) company insurances, form 990, form 1090, IFRS Foundation grant submissions and ONS surveys, and be able to design and provide Management Information, as required, when adopting a correct first-time approach to report creation.
- Be able to communicate effectively and clearly in both written and visual formats.
- Responsible for generation and submission of the Hartford audit, P11D’s, PSA and third-party benefit uploads, for example, Aviva pension scheme.

**Other duties**:

- Assist with the administration of annual and ad-hoc pay reviews, as required.
- Ability to manage workloads and, where required, pivot to support ad-hock tasks whilst still delivering BAU.
- Complete special projects and miscellaneous assignments, as required.
- Ability to liaise with HR and payroll providers to resolve issues.
- Be able to breakdown complex payroll instructions to provide clear advice to the payroll provider where required—building a close working relationship with the outsourced provider.

**Qualifications criteria**:

- Solid and proven UK payroll experience at the SME level. Knowledge and understanding of legislation and compliance for payrolls in any of the following jurisdictions will be preferred:

- Canada
- China
- France
- Germany
- Japan
- USA
- Finland
- New Zealand
- Switzerland
- Expertise in start-to-end payroll processing. Extensive experience in payroll data analysis, reporting, journals and reconciliation.

**Skills and attributes**:
**Technical skills**:

- Proficient in intermediate to advanced Excel skills, including formulas and pivot tables. Knowledge of macros and Power BI is advantageous.
- Strong analytical skills, with the ability to review large datasets under pressure, identify patterns and trends and highlight discrepancies and variances in payroll run outputs.
- Attention to detail and ability to maintain accuracy in a fast-paced environment.
- Effective workload management, task prioritisation and adaptability to changing demands.
- Proactive with the ability to self-learn and stay current with legislative and compliance knowledge for the regions I