Attendance Officer

**JOB DESCRIPTION & SPECIFICATION**

**Academy**:Darwen Aldridge Community Academy
**Job Title**: Attendance Officer

**Contract Basis **Permanent, 37hrs, Term Time + INSET days + 1 Week (40 weeks)
SCP 4-7 - £19,264 - £20,444 FTE
Actual Salary - £16,920 - £17,957

**Overall Purpose of the Role**:
The heart of the role of Attendance Officer at Darwen Aldridge Community Academy can be found in these five key responsibilities:
**Key Duties**:

- Supporting the senior leadership team and staff in implementing a vision for excellence by providing a level of service to all stakeholders based on high standards.
- Supporting the senior leadership team and colleagues in creating a climate hospitable to education in order that safety, a co-operative spirit and other foundations of fruitful interaction prevail.
- Cultivating leadership in others so that students and colleagues assume their parts in realising the school vision.
- Providing a level of service which enables teachers to teach and students to learn.
- Provide a high standard of administrative support to the Attendance Lead and Attendance Service.

**Specific Responsibilities**:

- Assist the Attendance Lead in the maintenance and upkeep of the attendance module in the

Management Information System.
- Ensure that absences are correctly coded, recorded and correct procedures are adhered to.
- Ensure daily attendance registers are accurate and complete, following up with staff members any incomplete registers.
- Enter marks from paper registers as and when required ensuring they are accurate.
- Maintain the first day call systems and ensure that it is working at all times.
- Ensure students who are on the vulnerable list or targeted list for attendance are personally contacted and matters escalated if they cannot be contacted.
- Produce registers for fire drills including a list of visitors to the site.
- Manage attendance returns for the Academy census.
- Produce weekly attendance and punctuality charts and tables for display in form rooms encouraging competition between form groups, year groups and houses.
- Produce information on a daily, weekly, fortnightly, half-termly, termly and annual basis for the issuing of awards in line with the academy rewards policy.
- Provide information and participate in discussions on individual and group attendance within each

**JOB DESCRIPTION & SPECIFICATION**
year group.
- Support key individuals during examination periods to ensure their attendance at examinations.
- Track attendance of vulnerable groups in liaison with key pastoral staff to ensure they maintain a good level of attendance. Where attendance falls below what is expected a clear action plan is initiated to address individual needs.
- Consult with and provide information and advice to other agencies and Academy staff to ensure the student’s needs are met and that they receive an appropriate education.
- Refer cases to the Academy’s Designated Person for Safeguarding (child Protection) and work jointly with the Duty and Assessment Team and other Social Work teams for the safety and protection of children within the context of the Academy and Local Authority Child Protection

Procedures.
- Provide administrative support for Governor’s attendance panels.
- Conduct ‘Home visits’ with the Attendance Lead in line with Lone Working policy where appropriate.
- Participate in supervisory duties in accordance with the duty rota schedules to support the culture within the organisation.

**Accountability and Relationships with others**:

- Act as a line manager as required by the Principal.
- Ensure that line management for colleagues is strong and supports them in highly effective practice that leads to strong outcomes for students.
- Participate in the Performance Management Cycle and INSETs.
- Make best use of all resources ensuring inventories are accurate and up to date.
- Participate in the induction of new staff into the Academy.
- Contribute to the wider life of the school and its community.
- Maintain good working relationships with colleagues, students, parents/carers, governors, the community and Local Authority and ensure all communication is consistent with the school’s ethos.
- Adhere to the Academy dress code.
- Adhere to and promote all Trust and academy policies and codes of conduct.
- Carry out any such duties as may be reasonably required by the Chief Executive and Principal.

**Other Responsibilities**

Operating at all times within the stated policies and practices of **Darwen Aldridge**
**Community Academy **and the wider Trust.

Abiding by and practicing the Aldridge Education Operating norms:

- We are Aldridge Education

**JOB DESCRIPTION & SPECIFICATION**
- The standard is excellence
- We champion equality
- We’re in the work together
- We behave with integrity
- We lead by example
- We use time well

**Equal Opportunities**
- To know and adhere to **Darwen Aldridge Community Academy** equal opportunities policy and equalit