Part Time Finance Assistant

JOB OVERVIEW

Focus Hotels Management are aiming to be one of UK’s leading hotel companies and every member of our team must play their part in delivering exceptional service to our guests, our owners and our colleagues in order to achieve this. With a real focus on performance, people, quality, profit and communities. We take our values very seriously and our team should strive to always:

- Act with **INTEGRITY**:

- Deliver **EXCELLENCE**:

- Have the **AMBITION** to continuously improve, and
- Show that we **CARE**

As part of a pre-opening Team this position is vital in launching both the property product following a multi-million-pound refurbishment and culture that the Delta Brand delivers.

They will be a key part to the team he / she will work together with the other managers and senior people at the hotels to continually improve guest and team player satisfaction and maximize the financial performance in areas of responsibility.

Experience
- Hotel experience is necessity.
- Some experience in Finance preferably in a hotel and advantage
- Confidence in liaising with different types of people.
- Must be passionate about our customers experience.
- Can demonstrate organisational skills.
- Computer literate.

**What is the main purpose of the role?**

To ensure all financial procedures are carried out to the Company Standards, statutory requirements and guest requirements.

In liaison with the Departmental managers, control a weekly/monthly basis the wages for the hotel ensuring that all costs are maintained in line with the expected revenue, through effective use of Rota One system whilst ensuring with the Management Team that the payroll is accurate to what people have worked.

**Key Responsibilities and Tasks**

**Financial Administration**
- Check the hotels financial daily business and ensure all payments are complete and the Hotel Bank Reconciliation has been completed on a daily basis.
- Ensure all relevant authorisation forms are complete and attached to daily banking including.
- Ensure all refunds and adjustments have relevant paperwork and authorisation attached to them, that these are then filled in suitable manner that they can be found on request.
- Ensure all missing bills and management rooms are audited daily and any rate corrections or missing correspondence is obtained via Front Office.
- Ensure all revenue procedures are in place and followed, regular audits done in all departments to ensure compliance.
- Ensure that the daily sales ledger is managed including recording of payments, banking’s and debtors whilst ensuring an effective chase system is in place to make sure that aged debtors does not exceed 30 days.
- Send out all sales ledger invoices once they have been checked for accuracy against what was booked ensuring that we have relevant backup for all items on the bills.
- Assisting Financial Controller with any financial queries that may be made.
- Sending purchase ledger invoices to the processing company.
- On a weekly basis reconcile the petty cash document correctly and send off for payment.
- Assist the Financial controller in completing monthly control checks including float checks, stock takes meter readings.
- Assist the Financial Controller in ensuring that the weekly payroll is managed by the HOD’s. Using Rota One all rotas must have been inputted and closed in timely manor with all information being accurate.
- Ensure that a month end stock is carried out in line with procedures and produce the month end reports ensuring that all allowances and discounts are accounted for and discuss the results with the F&B teams highlighting any areas for concern before publishing the results whilst supporting an action plan approach from the teams to resolve any issues.
- To be fully conversant with the hotel’s front office systems and food and beverage systems.
- Ensure that all H&S Safety standards and practises are met and that a safe working environment is constantly provided for the department.
- To take reasonable care and responsibility for the Health & Safety of yourself and others who may be affected by your acts or omissions at work.
- To co-operate fully with the Company in maintaining a safe & secure working environment, adhering to all relevant Security, Fire, Health & Safety & Food Safety legislation and procedures.
- To be familiar with and ensure that the Company Disciplinary & Grievance procedures are followed at all times.
- To ensure that the company appearance standards are maintained.
- To participate fully in any training identified as beneficial to you and your role.
- To undertake any other reasonable task or responsibility as required by your line manager or member of senior management in order to meet our business needs.
- To undertake any other reasonable request by your GM, their deputy, or Head Office Accountants.

**Job Types**: Part-time, Permanent, Graduate
Part-time hours: 20 per week

**Salary**: From £11.00 per hour

**Benefits**:

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