Office Junior/administrator

2 weeks ago

West Malling, United Kingdom Sinclair Strong Consultants Full time

**About Us**

Sinclair-Strong Consultants Ltd is a Kent-wide Mental Health service providing multidisciplinary assessment and treatment for adults with mental health difficulties. Our Services are open to the general public population and include specialist services for people with Neurodevelopmental needs including Autism and Intellectual Disability.

**Key Responsibilities**
- **Data Handling**: Assist in the secure processing and management of special category data to maintain our high standards of data protection and confidentiality.
- **Document Management**: Photocopying, scanning, and filing documents while ensuring data protection protocols are followed.
- **Meeting Coordination**: Schedule and organise meetings, prepare agendas, and take minutes.
- **Mail Management**: Handle incoming and outgoing mail and couriers.
- **Office Supplies**: Monitor and order office/clinic room supplies to ensure they are well-stocked.
- **Compliance**: Assist with regular audits and compliance checks to ensure adherence to data protection regulations.
- **Health & Safety**:Assisting in the management of the Health & Safety files, chasing external contacts for up-to-date information and supporting the internal training requirements.

**Essential Requirements**:

- **Education**: Minimum of A Level or equivalent.
- **Technical Skills**: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- **Attention to Detail**: High level of accuracy and attention to detail, especially when handling sensitive data.
- **Communication Skills**: Excellent written and verbal communication skills.
- **Organizational Skills**: Strong organizational and time management skills. Ability to prioritise task
- **Teamwork**: Comfortable working both independently and as part of a team
- **Personal skills**: Proactive in identifying and solving problems, professional and approachable.

**Desirable Requirements**:

- Understanding of GDPR and handling special category data

**Benefits**:

- Competitive salary
- Training and development opportunities
- Health and wellness programs
- Pension scheme
- 27 days of annual leave plus bank holidays (pro-rata)

**Job Types**: Full-time, Part-time

Pay: £16,770.00-£22,308.00 per year

Expected hours: 22.5 - 37.5 per week

**Benefits**:

- Company events
- Company pension
- Free parking
- Health & wellbeing programme
- On-site parking

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 30/11/2024
Reference ID: Office Junior

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