Current jobs related to Diary & Travel Assistant (Home & Office Based) - Stevenage - The Follett Office

  • Fantastic Ea Role at Cmo Level

    7 days ago

    Stevenage, United Kingdom Office Angels Full time

    Executive Assistant £20ph - £22ph Stevenage JOB TITLE: Executive Assistant LOCATION: Stevenage CO. TYPE: BioTech / Pharma HOURS: Monday - Friday 9-5.30pm (role will be based in the office every day) BENEFITS: Excellent perks and benefits for working with Office Angels, plus car parking space Looking for an EA to support the CMO, providing 1-1...

  • Area Technical Manager

    3 weeks ago

    Stevenage, United Kingdom M Group Careers Full time

    About The RoleRight across infrastructure, theres a requirement to not only maintain, but also renew and reimagine. Whatever stage youre at in your career, with us youll have an opportunity to grow and develop. Delivering essential infrastructure services for life, while being safety first, and client and customer centric in a friendly, fun and respectful...

  • Area Technical Manager

    3 weeks ago

    Stevenage, United Kingdom MGroup Water Full time

    About The Role Right across infrastructure, there’s a requirement to not only maintain, but also renew and reimagine. Whatever stage you’re at in your career, with us you’ll have an opportunity to grow and develop. Delivering essential infrastructure services for life, while being safety first, and client and customer centric in a friendly, fun and...

  • Retail Sales Assistant

    2 weeks ago

    Stevenage, United Kingdom Nicholls & Clarke Full time

    **Retail Sales Assistant** **Job type:Full Time, Permanent** **Location: Stevenage** **Salary: Up to £20,000**depending on experience **Benefits**: We value every member of our team and reward hard work. We provide a friendly environment for you to excel in, as well as many incentives to make your career with us enjoyable and valuable. - Comprehensive...

  • Travel Consultant

    5 days ago

    Stevenage, United Kingdom Tate Recruitment Limited Full time

    **Are you an experienced tailor-made Long Haul Travel Specialist / Consultant / Agent who loves to help people and will do what is needed to secure a sale** **Have you worked for a tour operator or travel agency selling long-haul itineraries?** **Do you have specialist knowledge of a Continent /Country / Region(s) within our globe?** If so, then this is a...

  • Sales Assistant

    2 weeks ago

    Stevenage, United Kingdom Nicholls & Clarke Full time

    **Sales Assistant** **Job Type: **Full Time, Permanent **Location: **Stevenage **Working Hours**: - 5 working days - Mon to Sun **Salary: **Basic Salary (NMW) + Quarterly Commission **Benefits**: We value every member of our team and believe in rewarding hard work. We provide a friendly and family-like environment for you to excel in, as well as...

  • Sales Assistant

    1 week ago

    Stevenage, United Kingdom Nicholls & Clarke Full time

    **Sales Assistant** **Job Type**: Full Time, Permanent **Location**:Stevenage **Working Hours**: 5 working days - Mon to Sun **Salary**:Basic Salary (NMW) + Quarterly Commission **Benefits**: We value every member of our team and believe in rewarding hard work. We provide a friendly and family-like environment for you to excel in, as well as many...

  • Mechanical Engineering Admin

    3 days ago

    Stevenage, United Kingdom MBDA S.A.S. Full time

    A leading defense and aerospace organization in Stevenage is looking for a Business Support Officer (BSO) to provide essential administrative and operational support to its Mechanical Engineering team. The successful candidate will manage complex diaries, organize meetings and travel arrangements, and participate in various coordination tasks. This role...

  • Home-Based TV Licence Field Officer

    7 days ago

    Stevenage, United Kingdom Capita Full time

    A leading service provider is looking for a Television Licence Field Officer in Stevenage to conduct door-to-door visits and educate customers about TV licence compliance. The role offers a competitive annual salary of £35,237, with additional benefits like a company car or allowance, and the opportunity for personal development through training. Ideal...

  • Business Support Officer

    5 days ago

    Stevenage, United Kingdom MBDA Full time

    **MBDA Missile Systems - Together. For the future of defence.** **Salary: Up to £26,000 dependent on experience + bonus and benefits** To join a dynamic team within the UK Support Function and to support the Head of Function/Senior Management and their teams. In addition, the post holder will undertake specific projects/responsibilities for the management...

Diary & Travel Assistant (Home & Office Based)

2 weeks ago

Stevenage, United Kingdom The Follett Office Full time

**DIARY AND TRAVEL ASSISTANT**

The successful applicant will enjoy a combination of home and office-based work each week, including going to the business owners home in Knebworth. It is, therefore, essential that they are a car driver/owner with a valid UK driving license.

The hours are09:00 - 17:00 five days a week (Monday to Friday).

On completion of probation the successful applicant will also receive a comprehensive, non-contractual, benefits package which includes: Life Assurance, Auto Pension Enrolment; an Annual Bonus scheme. After two years of service Private Health Care is also available.

Outlined below are the day-to-day responsibilities for the Diary and Travel Assistant. Please note that this is not an exhaustive list and they may be asked to complete additional tasks as and when required.

**Objectives**:

- Diary - Ensure that all business and personal movements for the business owners and staff are accurately scheduled, recorded, updated and reflected within the diary.
- Travel - Assist with ensuring that all business and personal travel is booked, updated accordingly and itineraries for the business owners, family and staff.
- Events - Assist the Events Assistant with any ad hoc tasks, especially when close to events.
- Administration - Assist with the office based general tasks to ensure the smooth running of the hub.
**Reporting Line**:

- The Diary and Travel Assistant will report to the Diary, Travel and Events Manager.

**Responsibilities**:
**Diary**
- Update incoming diary appointments and changes for the business.
- Update the weather in the diary, itineraries, function sheets and clothing templates.
- Schedule and arrange internal and external meetings.
- Make all maintenance appointments for the business owners.
- Make and reconfirm all bookings (taxi’s, restaurants, theatres, etc).
- Maintain the CEO’s memo throughout the year & input for the full year ahead.
- Process incoming invitations (bids).
- Renew and check all of the business owners personal memberships.
- Make all taxi and courier bike bookings.
- Check the trains are running for London staff.
- Maintain the forward/forward programme.
- Maintain the school term dates forward/forward.
- Complete weekly look aheads for UK diary.
- Assist with inputting the diary for the full year ahead in accordance with the Diary and Household annual plan.
- Assist with the business owners medical appointments, including AXA Health and supporting documents.
**Travel**
- Assist with booking flights, accommodation, transfers and restaurants.
- Create and update itineraries, ensuring that all aspects are booked and reflected in the diary.
- Prepare travel folders, containing flight information, accommodation and itineraries.
- Assist with renewing Passports, ESTAS and Visas.
- Complete weekly itinerary look aheads and cross check with the diary.
**Events**
- Assist with any upcoming events, including booking suppliers, producing promotional items, and scheduling in-house staff tasks.
- Create and update Guest Programmes for weekends at TOR.
- Complete weekly function sheet look aheads and cross check them with the diary.
**Reporting**
- Assist with producing the weekly diary report for the CEO and the COO.
**Meetings**
- Attend weekly Diary and Household meetings.
- Attend office meetings as required e.g. general office meetings.
**Office Based Administration (Assist & Cover)**

1. Print day papers and prepare shuttle items to support remote staff.

2. Complete shuttles to the business owners’ home in Knebworth when required ensuring all items are distributed/ scanned correctly.

3. Answer incoming calls from the external line and transfer or take messages accordingly.

4. Receive and sort incoming post and prepare all outgoing post. Scan/send to the relevant staff/location.

5. Ensure magazines and catalogues received are logged and sent to the CEO.

6. Prepare all outgoing post and take to Kings Court Reception for franking by 15:00.

7. Organise courier collections, tracking of the items and advise on staff delivery when required.

8. Assist with large mail out preparations, such as; Christmas cards, invites etc.

9. Arrange the collection of the shredding bag with the Kings Court Receptionist.

10. Produce year ahead memo template dates.

11. Buy and mark-up year ahead Diary with ‘To do/To Buy’ for the business owners homes.

**Orders & Returns (Assist & Cover)**

1. Place any household or office orders including stationary, any other requested items and send the paperwork to finance.

2. Update the Pending Orders Memo and send to the CEO weekly.
- Organise deliveries received and process exchanges and refunds.
- Order personal items for the business owners, when required.
**General**
- Go through all computer files on the system and housekeep regularly.
- Liaise with family and friends as required.
- Sign off invoices.
- Work on Office projects if and when requested.
**Cover**
- Provide cover notes for team when absent.
-