Admin Coordinator

**IntraHealth**

**PERSON SPECIFICATION - Immunisation Coordinator**

**Category**

**Essential**

**Desirable**

**Education**
- Good level of general education or experience
- Equivalent to 5 GCSEs at Grade C or above (including Maths and English)

**Experience**
- Experience of working in a supervisory administrative role
- Experience of coordinating projects
- Experience of multi-disciplinary working
- Experience of engaging, motivating and leading individuals and teams
- Experience of delivering immunisation programmes
- Knowledge of immunisation programmes, the impact on public health and the national and local agenda
- Experience working on Clinical Computer systems

**Attitudes**
- Capacity to work calmly under pressure and to deadlines
- Conscientious
- Attention to detail
- Self-starter
- Flexible and proactive attitude
- Enthusiasm for the role
- Flexible approach to work, in line with the needs of the service, such as evening or weekend working as necessary
- Able to work as part of a team

**Skills and Abilities**
- Effective communicator, with the ability to liaise appropriately at all levels
- Proficient in the use of computerised systems (Microsoft Word and Excel) to a level to enable the production of high standard of work
- Demonstrable team working skills
- Very good interpersonal skills
- Ability to manage and prioritise a varied workload and meet service deadlines
- Process management
- Demonstrate an understanding of the data protection act and patient confidentiality, clinical and information governance and Caldicott requirements.

**Other requirements**
- Car driver with current, valid UK driving licence and access to a vehicle

**Covid - 19**
- Fully vaccinated against covid-19, unless medically exempt due to the - Health & Social Care Act 2008 (Regulated Activities) (Amendment) (Coronavirus) Regulations 2021.

**JOB DESCRIPTION - Immunisation Coordinator**

**Job Title**:Immunisation Coordinator

**Reports to**:Operations Manager

**Place of Work**:IntraHealth

**Job Summary**

The purpose of the Immunisation Coordinator is to provide support and leadership to the Flu Programme and all personnel in their locality, acting as the first port of call for all queries and any issues which need resolving under indirect supervision of the Immunisation Nurse Lead/Operations Manager.

The Immunisation Coordinator will have effective line management for staff within their locality, working closely with and supporting the Clinical Lead/Operations Manager during the Flu Programme.

You will provide direct support to the Immunisation Nurse Lead to ensure that immunisation programmes:

- meet the needs of all eligible people;
- are provided to the highest levels of quality, safety and efficiency;
- meet minimum standards and strive for excellence;
- ensure equity of access and uptake.

In collaboration with the Operations Manager you will implement plans to support the delivery of the Immunisation programme. You will be expected to be responsible for a defined locality and act as the key liaison person. This will require you to undertake all clerical and administration duties applicable to the Immunisation Service and work collaboratively with the Nursing Immunisation Team to meet the needs of the service, following policy and procedures.

**Duties and Responsibilities**

**Operational Duties**
- In collaboration with the Operations Manager you will implement plans to deliver the Immunisation programme;
- To lead and manage the clerical and administration duties of the immunisation team to ensure a high standard of service;
- To ensure/participate in the recruitment, selection, induction, training and ongoing performance management of members of the immunisation team;
- Receive, assist and direct parents and carers in accessing the appropriate information or guidance they require. Resolve queries/problems from schools, parents, carers and associated staff;
- Supervise and coordinate staff in the locality, make sure staff are supported appropriately to ensure the locality is effective, providing practical help in solving day to day issues;
- Maintain school and staff rotas to ensure capacity and geographical spread across the locality;
- Coordinate the consent form process: co-ordinate staff for drop-off and collection from schools, and Triage;
- Coordinate the data entry process following vaccination sessions and the process for informing GPs and other relevant parties in line with contractual obligations;
- Control resources and vaccinations within agreed hours and provide weekly updates on the management of the locality to the Operations Manager and other relevant parties;
- Ensure maintenance of the Cold Chain is adhered to throughout the process within the locality;
- Attend Flu Group Meetings, Head Teacher meetings and similar events within the locality;
- Be part of the “surge” capacity when required e.g. catch up campaigns.

**Communication and key working relationships**
- Support the