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Curriculum Administration Officer

2 weeks ago

Wigston Magna, United Kingdom North Warwickshire and South Leicestershire College Full time

**Post Title**:Curriculum Administration Officer

**Duration**:Permanent

**Grade**:Points 21-25 £24,959 - £28,073

**Team**:Curriculum Administration

**Line Manager**:Curriculum Administration Team Leader

**Hours**:37 hours per week

**Location**:Wigston campus (with requirement to work from other College campuses)

**Key Contacts and Relationships**:
Whilst not an exhaustive list, the post holder will be accountable for ensuring effective working relationships are established and maintained with:
**Internally**:

- Students
- Curriculum and support staff
- Curriculum administration team
- Customer service team including guidance
- Student engagement and inclusion team
- Student welfare team
- Safeguarding team
- Learning support team
- Executive officer and executive support team

**Externally**:

- Parents and carers of students
- Business and commercial contacts
- Schools
- Specialist support agencies
- Employers
- External project partner organisations
- Local authorities
- Representatives of organisations that provide a service to the College
- Funding, local and national government bodies
- Ofsted and other monitoring bodies

**JOB DESCRIPTION**:
**Purpose**:
The administrator officer will develop, implement and co-ordinate administrative systems, processes and workflows to ensure the effective and efficient operation of curriculum programmes at their designated campus/cohort.

**Key duties**:

- To co-ordinate and administer curriculum and apprenticeship programmes, including liaising with senior leaders, managers, tutors, students and employers
- To provide administrative support to all curriculum, apprenticeship programmes and skills delivery at designated campus/cohort (covering other campuses as required)
- Develop, implement and co-ordinate campus/cohort based administration processes
- Support staff with course paperwork; facilitate all elements of courses from ordering resources, ensuring students and tutors have everything required to deliver and receive a quality teaching experience, assisting with ensuring compliance and quality assurance of courses
- Proactively liaise with curriculum leadership, management and delivery teams to provide constant and consistent services and help prevent excessive workload peaks
- Manage logistics such as hotel bookings, taxis and trips for designated campus/cohort
- Manage procurement, invoicing and cross-charging processes for designated campus/cohort
- Assist with the monitoring of registers and attendance, reporting any concerns to relevant staff
- Support key periods such as enrolments, interviews, events and open evenings
- Liaise with the College Information Services team to ensure students and apprentices are registered with awarding bodies, and support with exam days and invigilation as required
- Arrange for the minuting of panel hearings and other meetings as requested
- To provide quality general administrative support, including word processing, spreadsheets, databases and other record keeping
- Co-ordinate the workload of administration assistants, in liaison with the team leader
- Deputise for the curriculum administration team leader in their absence
- Shadow other team members and provide cover in their absence
- To work flexibly and effectively as part of the team
- Any other duties commensurate with grade and status, as may reasonably be requested

**Generic for level**
- Actively involved in the collaborative approach to cross college working
- Continuation of personal development as agreed at appraisal.
- Engaging actively in the performance review process.
- Addressing and delivering the appraisal targets set by the line manager.
- Taking a proactive approach to safeguarding requirements and ensuring that there is total compliance with its requirements to safeguard and protect the welfare of staff and students.
- Leading by example in playing an active and full part in the life of the College community, to support and promote its distinctive aim and ethos and to encourage staff and students to follow this example.
- Actively involved, promoting and developing the College’s corporate policies.
- Taking responsibility for health and safety and undertaking risk assessments as appropriate.
- Promoting and practising equality of opportunity and challenging to prevent prejudice

**GDPR**
- Be responsible for own learning and development to ensure that the

Data Protection Policy, procedures and good practice adopted by the College are understood and followed at all times.
- Be responsible for own good practice and due diligence when processing any personal information.
- Be responsible for reporting all suspected or actual data breaches to the Data Protection

Officer as soon as possible after a breach or risk has been identified.

Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified.

This job description is current at the date shown but, f