Team Administrator

**Role & Team Overview**
Savills culture is one of trust and respect, teamwork and collaboration. Our teams and our clients benefit when we work together, listening to and learning from each other. Above all, we value the motivation of our people.

This is evidenced by our wellbeing offer, our capability to facilitate flexible working and our support to enjoy a healthy work life balance. The Professional and Architectural and Building Surveying (ABS) teams in Exeter are looking for dedicated supportfor their teams. The Exeter Professional fee-earning team is made up of two Directors and three Surveyors and the ABS fee-earning team is made up of two Building Surveyors with one Architectural Technicians/Draftsman.

You will be supporting both teams in a busy and friendly office.The work is wide-ranging and varied and will include arranging appointments, assisting with compliance, word processing, report formatting and processing invoices. Attention to detail and documentpresentation will be a key part of the role.

**Salary: **£23,500 to £25,000 depending on experience

**Key Responsibilities of the Role**
- In terms of the Professional team:

- _
- Audio and copy typing and general administrative tasks.
- Providing full administrative support to a team of surveyors including those based in other offices from time to time.
- Typing correspondence and reports to a high standard.
- Updating and/or producing schedules, presentations and general data records.
- Regular management of online data including; creating jobs and invoices and other online records.
- Assisting with compliance matters.
- Diary management including travel/hotels and arranging meetings.
- Filing and archiving.
- Answering phones and dealing with enquiries or taking messages.
- Open and action or distribute all incoming mail.
- Be proactive to be able to complete personal workload without supervision.
- Researching and cataloging comparable evidence for valuations in a disciplined way.
- Use of LandApp software to produce plans for reports.
- Undertaking due diligence research for the fee earners and the ability to make judgements as to the relevance of the research and what is required.
- Pulling together and formatting reports and valuations to a high standard.
- In terms of the ABS team:

- _
- Weekly review of the job tracker/monitoring & updating.
- Weekly review of debtors.
- Setting up jobs. COI and AML checks - putting on system.
- Fortnightly review updating of fee forecast.
- Drafting fees/collation of costs and disbursements.
- Logging fees on the system.
- Transcribing dictated long letters or site-derived reports/survey reports/quinquennial inspections.
- Co-ordinating/formatting reports including adding photo captions/drawings and presenting and pulling them together to a high standard.
- Collating documents and logging Planning Applications and Applications to Local Building Control on the planning portal.
- Completing contract instructions in building contracts.
- Prepare monthly sequential certificates for payment.
- Typing and issuing minutes for meetings (contract/design) meetings.
- In addition to the tasks described above, the job holder may be required to carry out other duties as may reasonably be required from time to time._

**Skills, Knowledge and Experience**
- Fast & accurate audio and copy typing.
- Excellent and advanced IT skills - Microsoft Word, Excel, Office, Outlook, LandApp etc.
- High level of word processing and document presentation skills with an attention to detail.
- Excellent organisation, coordination and prioritisation skills.
- Ability to type substantial reports (sometimes in excess of 250 pages) in a quick and efficient manner.
- Professional and confident telephone manner.
- Good verbal and written communication skills with a good understanding of grammar and syntax.
- Excellent time management.
- Ability to multitask and to work accurately and effectively under pressure.
- Ability to work as part of a team and to understand team dynamics.
- Previous experience working in an office environment is essential.
- Maintain a high level of professionalism when dealing with clients and colleagues.
- Exercise confidentiality and discretion at all times.
- Assessment applicants

**Assessment applicants can expect during the selection**

2 stage interview**
**Savills employee offer