Receptionist

1 week ago

Grimsby, United Kingdom Ascot Services UK Ltd Full time

**The Company**:
Ascot Services provides market-leading solutions across a number of disciplines that includes; facilities management, construction services, engineering services, planned preventative maintenance, environmental solutions, all with 24/7 dedicated client support.

**The Position**:
As a receptionist, you will provide a high-quality, hands-on front of house service. You will be responsible for greeting clients and visitors and have excellent verbal and written communication skills. Hours of work are Monday to Friday, 12pm to 6pm.

**Key Responsibilities**:

- Welcoming all visitors to the building in a professional manner
- Ensuring all visitors sign in, have an induction arranged, and are aware of all safety procedures
- Managing room bookings within the building, meeting rooms, accommodation, taxi and hire car bookings
- Ensuring that hire car vehicles are received and collected with the efficient handover of keys to relevant parties
- Distributing incoming and outgoing post
- Managing site calendars, creating weekly movement sheets and associated duty mobile telephone handover
- Management of catering, refreshments, fruit and milk deliveries; ensuring requirements are forecasted
- Maintaining photocopier and coffee machine
- Maintaining stationery and consumables/ordering replenishment of supplies
- Management of meeting facilitation, ensuring meeting agendas and minute taking services are provided as required
- Management of TRAKA key authorisation and administration
- Management of general administration, shredding of confidential data
- Office walks down and check, monitoring of CCTV if available, incident and evacuation assistance
- Ensuring that records are accurately maintained and available to be audited
- Flexibility required to cover the morning shift (6am to 12pm) as and when required
- Previous reception and administrative experience
- Professional dress and manner
- Exceptional interpersonal skills
- Ability to organise and plan own work
- Excellent attention to detail with the ability to maintain a high level of accuracy
- A flexible, proactive approach to work including the ability to prioritise and re-prioritise
- Ability to work on own initiative and as part of a team
- Ability to deal with sensitive information with discretion and maintain confidentiality
- Excellent IT skills, including presentation software, Microsoft Office, Word, Excel, and PowerPoint

**Benefits**:

- Attractive benefits package
- 24 days annual leave plus bank holidays
- NEST Pension

**Job Type**: Part-time
Part-time hours: 30 per week

**Salary**: £10.42 per hour

**Benefits**:

- Company pension

Schedule:

- Monday to Friday
- Overtime

Work Location: In person

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