Examinations Officer

6 days ago

Guildford, United Kingdom CHRIST'S COLLEGE GUILDFORD Full time

ORGANISATION
- Liaise with appropriate staff regarding all examination entries.
- Liaise with SEN staff in relation to access arrangements, ensuring that appropriate evidence is held on file in line with JCQ inspection requirements
- Check and submit examination entries and amendments
- Organise the daily running of examinations, ensuring seating is prepared, all materials are set out, and SEN arrangements in place, in accordance with JCQ regulations
- Ensure the invigilation arrangements are adequate: train and aid the recruitment process, and lead the team, following the JCQ regulations and expectations;
- Ensure up to date knowledge of all examination regulations
- Keep papers safe and secure until required
- Receive results when published and be onsite on results day and ensure appropriate presence in school, overseeing distribution of results to students and staff.
- Receipt, collate and distribute examination board certificates, including checking and distributing at any award ceremonies
- Deal with post results queries and enquiries including requests for remarks
- Assist with Awards Evening;
- Liaise with all relevant staff in the administration of internal tests
- Respond to specific requests for exams from members of the leadership team
- Update and distribute exam calendar and deadlines regularly and provide examination information for the college communications administrator
- Respond to the unplanned demands of a busy workplace as required
- Provide cover for lunch breaks and duties as required
- Provide advice and guidance to staff, students, parents/carers and others on examinations
- Maintain the necessary degree of confidentiality at all times

ADMINISTRATION
- Undertake administrative tasks as directed by your line manager
- Prepare Examinations budget for approval by CLT
- Monitor and control devolved Examination budget
- Complete and submit complex forms, returns and all examinations related administration

MANAGEMENT
- Line manage direct reports (including Exam Invigilators) ensuring the effective and efficient operation of the department and that each individual is effectively deployed
- Hold regular team meetings with direct reports in order to address any issues arising and to bring these to an acceptable conclusion wherever possible
- Be responsible for the performance management and professional development of direct reports
- Be responsible for the recruitment and induction of new staff to the department

RESOURCES
- Operate relevant equipment/ICT packages/information systems (e.g. Google Apps, MS Office, Arbor MIS and bespoke exam board portals)

Use administration supplies resourcefully

Related Documents

**Job Types**: Part-time, Permanent

Pay: £20,197.00-£23,326.00 per year

Work Location: In person

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