Administration and Finance Officer

**Do you want to be part of creating a more just and sustainable world**_? _Highland One World is seeking a skilled and organised **Administration & Finance Officer** to join our small, committed team. This part-time role offers the opportunity to contribute to the smooth and effective running of a charity dedicated to promoting social justice and sustainability through Global Citizenship Education.

**About the Role**

**Key Responsibilities**

**Administration**
- Manage and securely store administrative documents in line with GDPR.
- Maintain and update the HOW and Signposts resource libraries, including loans database and occasional website edits.
- Keep project records and databases up to date and support reporting and evaluation requirements.
- Assist with logistics and administration for events and project activities.

**Finance**
- Monthly_
- Authorise and record all transactions via QuickBooks.
- Monitor expenditure (in particular for project budgets) and perform accurate and timely bank reconciliations.
- Manage monthly payroll in coordination with the outsourced payroll provider, process payments via BACS, and report to HMRC and pension provider in a timely manner.
- Quarterly_
- Prepare accurate and timely financial reports and projections for the Treasurer and Board.
- Annually& Ad Hoc_
- Assist with year-end accounts and financial reporting to funders.
- Respond to financial queries as needed.

**Team engagement**

Attend occasional team and Board meetings, and join online sessions with finance/admin staff from other Development Education Centres in Scotland.

**Person Specification**

**Experience and Qualifications**
- Experience in a similar administrative role.
- Financial qualification or equivalent experience in finance roles.
- Strong computer literacy (Microsoft 365 essential; QuickBooks and WordPress desirable, but on the job training can be provided).
- Experience managing databases, invoicing, office systems and adhering to policies and procedures.
- Third sector experience and knowledge of charity regulations desirable.
- Experience working independently and remotely is advantageous.
- A driving licence and access to a car is desirable.

**Skills and Attributes**
- Understanding of and alignment with HOW’s mission and values.
- High levels of integrity, accountability, reliability and flexibility.
- Excellent listening and communication skills - written and verbal
- Highly organised with strong attention to detail.
- Ability to work unsupervised and develop the role to meet evolving needs,
- Ability to work collaboratively as part of a small team

**Terms and Conditions**
- **Salary**:£26,000-£31,000 pro-rata (dependent on experience)
- **Applications**:Please submit a CV with a covering letter attached outlining your interest in the role and how your skills and experience align with the requirements, and details of two recent professional referees.
- **Interviews**: Interviews will be held on the 1st of July in Inverness

**Job Type**: Part-time

Pay: £26,000.00-£31,000.00 per year

Expected hours: 10.5 per week

**Benefits**:

- Company pension
- Free parking
- On-site parking
- Work from home

Ability to commute/relocate:

- Inverness, IV2 6RE: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Do you have an understanding of and alignment with Highland One World's mission and values?

**Experience**:

- Finance : 4 years (required)
- Administrative: 4 years (required)

**Language**:

- English (required)

Work authorisation:

- United Kingdom (required)

Work Location: Hybrid remote in Inverness, IV2 6RE

Application deadline: 22/06/2025
Expected start date: 01/09/2025