Ppm Compliance Administrator

**Reference: TS/AA/21-11/730**

**Job Title: PPM Compliance Administrator**

**Working Hours: Monday,Tuesday,Wednesday,Thursday,Friday,Variable Shift Rota - 08:00 - 16:30 - 37.5 hours per week**

**Location: Hillington** - **_Applicant must have the right to work in the UK_**

**Would you be interested to join a leading facilities managementcompany with a reputation for excellence?**

Atalian Servest is currently recruiting for a PPM Compliance Administrator to join our passionate and driven team in Hillington

An exciting role for a Statutory Maintenance Controller to join Atalian Servest to support the delivery of a national engineering contract with Scottish Police Authority (SPA).

**Your primary responsibilities will include**:

- Ensure clear and concise quality updates reflecting true job progression are being used.
- Prioritise numerous competing tasks; continuously monitoring the progress of work whilst communicating any delays to the relevant people.
- Ensure all engineer and supply chain paperwork is quality checked and uploaded as required.
- Chase missing paperwork from field team or third-party supply chain.
- Raise and track corrective works activity arising from statutory inspections.
- Complete asset changes in system following project or asset replacement activities.
- Effectively manage a significant workload in a fast-paced environment.
- Work in conjunction with the Operations/Delivery Managers to ensure seamless management and delivery of contract.
- To assist in keeping WIP levels on contracts to a minimum by ensuring timely completion of jobs.
- Ensure any interactions with all customers reflects positively on the company.
- Support with the scheduling of subcontractor work as and when required.
- Support with raising purchase orders within the system for materials for the engineers to complete their jobs in a timely manner ensuring costs and contract thresholds are adhered to.
- Verifying parts have been arranged, ordered or collected by the attending engineer.
- Updating internal CAFM system with updates.
- Administrative support for the engineer on call rota.
- Any other administrative work as required.

**Customer**
- Provide reporting/updates to operational teams or others as necessary to demonstrate the fulfilment of contract requirements.
- Ensure client and internal systems are updated within set timescales throughout the life of the job.
- Respond to all customer chases/escalations within internal SLAs.
- Closing of tasks appropriately.

**Planning & Organising**
- Produce relevant information and updates required for inclusion in client/contract reports.

**Commercial / Financial**
- Mitigate risk against performance penalties for failures by ensuring all tasks are updated timely, and in line with contractual requirements.
- Jeopardy Manage specific tasks in line with SLAs/KPIs in order to reduce financial penalties.
- Ensure purchase orders are raised accurately.

**Team**
- Work together with wider teams including supervisors, managers and directors in order to achieve collaboratively.
- Support manager with updates as and when required
- Work closely with commercial admin team in order to speed up the job lifecycle.

?

**About You**:

- Experience of working within a facilities management helpdesk is advantageous.
- Administrative experience essential.
- Good understanding and experience of Microsoft Office software packages and general IT knowledge.
- Experience in using CAFM or other management systems.
- Self-motivated and enthusiastic.
- Excellent & articulate communication skills.
- Organisation and time management.
- Ability to work under pressure and to tight deadlines.
- Demonstrate good team working ability.

**Benefits**:

- Access to Wagestream - a financial wellbeing tool
- Wide range of retail discounts
- Discounted gym membership
- Join our Cycle to Work scheme
- Access to “CHROMA”, our internal colleague-led diversity and inclusion community - join a committee or take part in our events
- Access to internal Mental Health First Aiders
- Immediate access to “Opportunity” our internal Learning and Development platform
- Required professional membership fees paid for
- Win monthly Atalian Servest Superstar Awards

**How to apply?**

** STRICTLY NO AGENCIES