Billings Manager

1 week ago

London, United Kingdom Prospero Teaching Full time

**Location**:
London - Support Office

**Line Manager**:
**Head of Finance**

**Role Definition**:
As a Billing Manager_,_ you will be responsible for managing all activities and staff in the billing department. Oversee the development of policies and procedures that ensure timely and accurate customer invoicing

**Job Purpose**:
Reporting to the Head of Finance, you will be in charge of overseeing systems and processes for billing. You will be responsible for implementing policies and regulations whilst leading and encouraging the team in their joint effort to reach targets anddeadlines.

**Essential Skills and Attributes:
**An effective Billing Administrator will be:

- a culture carrier
- self-motivated
- a team player
- a problem-solver

**To be a good Billing Manager, you'll need**:

- Strong administration skills
- Familiarity with business software such as Microsoft Office
- Solid analytical and decision-making skills
- Proven ability to work under pressure and think laterally in dealing with a wide range of financial issues.
- Strong interpersonal skills with staff and partners.
- High motivation with a proven ability to work with mínimal supervision.
- Great communication skills

**Key Responsibilities**:

- Manging timely invoice creation/posting and reconciliations between all systems.
- Ensure maintenance of client records with the Credit analyst for all configurations relating to invoicing and bill payments
- Review the work of billing staff to ensure accuracy, resolving inconsistencies as needed.
- Establish best practice in the self-bill processes and ensure timely and accurate reconciliations by the team.
- Co-ordinate and manage monthly scheduling invoicing and adhere to set deadlines and prevent any backlog in the processes.
- Advise Finance staff on legal parameters for collection and ensure timely escalation of queries.
- Co-ordinating the Chasing of Clients/Consultants for missing PO's
- Preparing and reconciling month end accrual for sales revenue and credit notes.
- Maintaining the perm fee process. managing start dates, ensuring we have the correct approval before invoicing clients.
- Maintaining the Perm fee log by sector to ensure the status is updated on a weekly basis.
- Ad hoc projects assigned by Management.

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