Accounts Payable Assistant

2 weeks ago

Colchester, United Kingdom Hiscox Full time

job description:
**Accounts Payable Assistant - entry level position**
**6mth Fixed Term Contract - possible extensions / perm conversion**
**Colchester with hybrid working**
Do you have an interest in Finance & Accounts? Maybe you've just finished College or graduated from University and are looking to start your career. If you have a ‘can do’ attitude and can follow continually evolving processes then this entry level role with a leading Insurer could be for you.

***

**The Role**:
Working within a busy accounts payable team, the Accounts Payable Specialist will deal with a range of administrative duties within the team and liaise with the business and suppliers regarding queries and payments.

**Key Responsibilities**:

- Daily processing of departments post and general ad hoc duties such as filing, photocopying and scanning.
- Daily triage, processing and system entry of invoices in the Oracle payables system. This will include manual creation of invoices or bulk imports via the spreadsheet option.
- Manage supplier and employee Oracle account registrations and profile change requests such as updating bank details and closing inactive accounts.
- Liaise with suppliers and employees to answer queries on invoices and personal expenses.
- Analyse payables invoice transactional information and run subledger accounting reports.
- Payment runs - Run or assist weekly payment runs by checking invoices are logged, coded and authorised correctly.
- Escalate urgent queries and payment requests to the AP Manager.
- Statement checking and supplier account reconciliations.
- Assist with month end processes and reconciliations.
- Interact with other finance teams, as necessary.

person specification:
**Person Specification**:

- A keen interest in Accounting and Finance is a must
- Experience within an office environment
- Computer literate
- Knowledge of Excel
- Oracle knowledge desirable
- Good numerical skills
- Good communication skills
- Organised with strong attention to detail
- Customer focused, team player

**Diversity and Working Patterns**
“At Hiscox we care about our people. We hire the best people for the job and we’re committed to diversity and creating a truly inclusive culture, which we believe drives success.

We have also learned over the past 2 years that working life doesn’t always have to be in the office, and now it is safe to do so we have introduced hybrid working to encourage a healthy work life balance.

This hybrid working model is set by the team rather than the business to enable you to manage your own personal work-life balance. We see it as the best of both worlds; structure and sociability on one hand, and independence and flexibility on the other.

LI-AS1

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