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Property and Compliance Administrator

2 weeks ago

Aberdeen, United Kingdom Savills Full time

**Key Responsibilities**
- Primarily to undertake anti-money laundering ID checks on private individuals, advise and respond accordingly as appropriate to the compliance team
- Ensuring that files adhere to compliance and AML regulations
- Providing full administrative support to the Glasgow Residential team
- Diary management including internal and external meetings and viewing agents diaries
- Social Media - Advertising on Facebook and Instagram
- Filing online and offline, photocopying and scanning various documents
- Responsible for the departments property keys and preparing completion gifts on settlement
- Raising invoices, fee share allocation using Reapit (in-house database), managing disbursements and updating billing sheets accordingly
- Updating and/or producing schedules, spreadsheets, presentations, reports, pitches and correspondence
- Book photography, floor plans and liaise with relevant companies
- Taking enquiries on the phone, speaking to applicants/clients, arranging viewings
- Meeting and greeting visitors to the office, registering applicants if required
- Uploading and management of properties on in-house database and websites
- Assisting in the production of sales particulars
- Assisting with booking, organising and collating local weekly advertising / booking and collating national advertising where necessary
- General office support as and when required
- Keeping marketing materials up to date for office displays, direct mail campaigns and pitch materials
- Maintain relationships with suppliers and processing invoices
- Be proactive to be able to complete work required
- Take minutes for meetings and type up summary
- Assist our Marketing department for team marketing initiatives

**Key Skills**
- Must have experience in a similar role
- Intermediate/Advanced Microsoft Office skills (incl. PowerPoint)
- Excellent verbal and written communication skills, including a pleasant telephone manner
- Must understand the principles and practice of client care
- Ability to work in a team and understand team dynamics
- Strong proof reading and attention to detail skills
- Previous property sales or lettings experience is preferable
- A flexible approach to work and a positive attitude
- Using initiative to ensure all necessary tasks are in hand
- Proactive attitude and ability to multitask and to work accurately and effectively under pressure
- Ability to exercise confidentiality and discretion at all times

**Team Overview**

Find out more about Savills offer