Project Coordinator

2 weeks ago

Stone, United Kingdom Orbital Gas Systems Ltd Full time

Job Title: Project Support Officer
Reports to: Junior Project Manager
Working Hours: Monday - Friday 37.5 hours per week
Location: Orbital Office in ST15 0QN
Occasional visits to customer sites with overnight stays may be required.

**Primary duties**:

- Responsible for the compilation, logging, sending and receiving of all incoming and outgoing project documentation, including data books, design packs, change control requests, BOMs, variation quotations, resource requests etc.
- Perform project related administrative tasks such as photocopying / binding / filing and other ad-hoc tasks to support the Project Manager and Project Engineer.
- Raising procurement requests in line with project plans, BOM updates and updates to material delivery dates when instructed by the Procurement department.
- Participate in project update meetings and minute-taking when required.
- Coordination of subcontractors, site welfare, 3rd parties and design approvers and appraisers etc. to ensure purchase orders are in place and up to date delivery/completion dates are communicated to all stakeholders.
- Coordinate project update meetings including booking of meeting rooms and issuing invites to participants.
- Liaising with internal and external stakeholders on a regular basis.
- Take messages / handle all incoming telephone calls in relation to company business but most specifically in relation to the project(s) which you are supporting.
- Act as the project point of contact for travel / accommodation requests within your project(s).

**Secondary duties**:

- Provide temporary cover for reception / other administrative positions, taking phone calls, ordering lunches, and greeting visitors when required.
- Perform any other ad-hoc duties within skillset.
- Set up and maintain filing systems.
- Assisting Project Managers / Project Engineers with project reports.

**Essential skills**:

- Good verbal and written communication skills.
- Previous Administration-related experience in an office environment.
- Desire to Progress.
- Ability to prioritise workload and set deadlines.
- Ability to work within given deadlines as part of a team or individually.
- Can-do attitude.

**Desirable skills**
- NVQ Level 3 in Business Administration.
- Basic understanding of PDF software such as Adobe Acrobat.
- Previous experience working with document control.
- General knowledge / understanding of engineering documentation such as General Arrangement drawings, design specifications, bill of materials, change requests etc.

**Job Types**: Full-time, Permanent

Pay: Up to £24,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Company pension
- Employee discount
- Free parking
- Life insurance
- On-site parking
- Sick pay

Schedule:

- Monday to Friday

Application question(s):

- Are you able to commute to our office in ST15 0QN?

**Experience**:

- office administation: 2 years (required)

Work authorisation:

- United Kingdom (required)

Work Location: In person

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