Desk Officer International Defence Training Nato

**Details**:
**Reference number**:

- 208010**Salary**:

- £21,169**Grade**:

- Administrative Officer**Contract type**:

- Permanent**Business area**:

- MOD - Air**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of posts**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Walter's Ash, South East England, HP14 4UEAbout the job

**Summary**:

- International Defence Training (IDT) is a small team based at AIR Command at RAF High Wycombe. The team facilitates training agreements with Foreign Military and UK Defence Contractors and have access to a full catalogue of Flying Training and Technical Training.
- This position is advertised at 37 hours per week**Job description**:

- The IDT1B1 post is the desk officer for the administration of International Defence training for NATO and Europe. The responsible job holder is required to build and maintain positive working relationships, engaging directly with Embassies, Defence Sections and Training Delivery Units to facilitate the provision of training in support of Defence Engagement objectives. The job holder, following JSP 510 direction, updates IDT databases including ESCAPADE, EMS and Sharepoint, ensuring accurate records are maintained, allowing for effective recovery of costs and assisting with Freedom of Information (FOI) requests. Unique to this role, the job holder is responsible for creating and monitoring tracked milestone payments in accordance with bespoke training agreements, monitoring the payment plans to ensure that invoices are raised at the correct payment points**Responsibilities**:

- Respond to requests and enquiries from Embassies, Defence Sections and Training Delivery Units.
- Use the Enhanced Security Cooperation Activities Plan App for Defence Engagement (ESCAPADE) process Middle East and North Africa (MENA) enquires for training.
- Check current availability, dates and cost with the Training provider.
- Using EMS, raise and issue Offer and Nomination letters within 8 weeks of course iaw JSP510.
- Prepare paperwork for IDT Business Support to invoice the relevant Embassies on the course start date.
- Include UK funded training approvals, amendments of all training dates, prices and quantity of students including travel and clothing allowances.
- Use IDT Document Policy provided by IDT Business Support to enhance working together as a team. File documents efficiently and in accordance with IM policy on the Team Site and prepare paper files for processing.**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Communicating and Influencing
- Making Effective Decisions
- Managing a Quality Service
- Leadership

**Benefits**:

- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension
- 25 Days paid annual leave rising (1 day per year) to a maximum of 30 days after 5 years service. In addition to 8 public holidays
- Recruitment and Retention Allowance of £2000 per annum pro rata - This allowance is under constant review.
- Secure on site parking
- On site cafe
- On site gym facilities- Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
- MOD Recruitment Satisfaction Survey - we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights- Please note: Interview travel expenses will not be reimbursed.

Things you need to know

**Security**:

- See our vetting charter.- People working with government assets must complete basic personnel security standard checks.**Selection process details**:

- This vacancy is using Success Profiles, and will assess your Behaviours and Experience.- This vacancy is using Success Profiles and will assess your Behaviours.
- The will be a two stages to the recruitment process.- Those who go through the sift stage will be invited to an interview, likely week following the SIFT.
- Feedback will only be provided if you attend an interview or assessment.
- As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.- Feedback will only be provided if you attend an interview or assessment.**Nationality requirements**:
This job is broadly open to