Personal Assistant X2

**Details**:
**Reference number**:

- 268454**Salary**:

- £24,091 - £32,203- per annum, pro rata**Job grade**:

- Executive Officer**Contract type**:

- Permanent**Business area**:

- Genomics, Science, Administration, Business Support**Type of role**:

- Administration / Corporate Support
- Other**Working pattern**:

- Flexible working, Full-time**Number of jobs available**:

- 2Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Base location flexible but travel to Colindale, London NW9 5EQ requiredAbout the job

**Job summary**:
The Science Genomics Team are recruiting for **x2 Personal Assistant **to join their team and be responsible for administrative functions for the COVID-19 Genomics Sequencing Services in the UKHSA. This comprises a high throughput and regional sequencing capacity and capability in support of the COVID-19 response.

The work of the Genomics sequencing services is to support UKHSA’s genomics surveillance programmes, to aid the detection of outbreaks and transmission of infections, to characterise and correlate genomics to virulence and antimicrobial resistance mechanisms efficiently and effectively, and generate evidence to support effective interventions, all within the wider UKHSA objective, to significantly reduce the overall public health burden.

**Job description**:
***UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.**

The primary responsibility of the post-holder will be to manage their day-to-day workload and use their initiative with limited supervision and necessitates a thorough understanding of the role/work and relevant procedures, as well as excellent judgement, organisational ability, and communication skills. Much of the work is non-routine and requires an ability to cope with working to tight and multiple deadlines.

**Person specification**:
**Key Responsibilities**
- Day-to-day management of diary arrangements for senior managers including organising internal and external meetings, travel arrangements etc
- To provide a comprehensive confidential administration/secretarial service and executive administrative support, using initiative, prioritizing workload and meeting deadlines
- Organising meetings and minute taking
- Managing and escorting visitors
- Administration and filing
- To provide a first-line telephone response service for stakeholders
- To provide administrative support for the Senior Genomics leads including the Head of Business Operations, Head of Operations for Service Delivery, Senior National Project Manager and other Business Operations and Support staff as appropriate.
- Maintain constructive relationships and communicate effectively with all members of the Genomics team and other stakeholders as appropriate
- Communicate information and issues, including briefings and reports, to the Genomics team, other colleagues in the organisation and service stakeholders

The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the division and UKHSA.

It should be noted that the work of the division is of a confidential nature and must not be communicated to other persons except where required for authorised purposes.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Changing and Improving
- Working Together
- Developing Self and Others
- Managing a Quality Service

**Benefits**:

- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%

Things you need to know

**Selection process details**:

- This vacancy is using Success Profiles, and will assess your Behaviours.**Selection Process**

**This vacancy is using **Success Profiles**, and will assess your Behaviours, Experience and Technical Skills**

This should outline how you consider your skills, experience and achievements, and provide evidence of your suitability for the role, with particular reference to the essential criteria outlined.

**STAGE 1 - APPLICATION & SIFT**:
If you are successful at this stage, you will progress to an interview.

**STAGE 2 - INTERVIEW**

All applicants that progress to an interview will be assessed on their technical skills and a blended interview against a mixture of Behaviours and Experience.

**The Behaviours tested during the interview stage will be**:

- Changing and improving
- Working Together
- Developing Self and Others
- Managing a Quality Service

**The Strengths tested during the interview stage will be**:
Efficient, Organiser, Team Play