Corporate Estates

**Details**:
**Reference number**:

- 404535

**Salary**:

- £29,525
- A Civil Service Pension with an employer contribution of 28.97%

GBP

**Job grade**:

- Executive Officer

**Contract type**:

- Permanent

**Business area**:

- DVSA - Corporate Services

**Type of role**:

- Administration / Corporate Support
Estates
Property

**Working pattern**:

- Flexible working, Full-time, Job share, Part-time

**Number of jobs available**:

- 1

**Contents**:

- Location
- About the job
- Benefits
- Things you need to know

**Location**:

- Nottingham

**About the job**:
**Job summary**:
Do you enjoy working within a fast-paced, dynamic environment and have experience in estates management?

Would you embrace the opportunity to play a pivotal role in supporting DVSA’s estate strategy?

If so, we have an exciting opportunity available and would love to hear from you.

**Job description**:
The function of the Corporate Estates Support Officer sits within the Corporate Estates Management Team (CEM) within a wider Estates. The DVSA Estate is made up of a diverse portfolio of around 500 leased and freehold properties across Great Britain.

The purpose of the Corporate Estates Support Officer role is to deliver and maintain an effective and efficient estates portfolio by supporting the financial needs of Corporate and Operational Business Functions.

The post holder will support work to maintain agreed works, payments and management of our current estate portfolio to the needs of the agency.

The role will be required to engagement with internal stakeholders (teams within Estates, Finance, Commercial, Operations and Enforcement) and external stakeholders (Landlords and Service Providers)

**Your key responsibilities will include, but are not limited to**:

- Promoting and ensuring excellent relationships with internal and external stakeholders regarding payments, Account management and works etc by telephone and in writing, progressing and updating on requests and providing supporting data as required.
- Promoting and ensuring effective liaison with stakeholders including DfT (and other agencies), Corporate Estates Management (CEM), Finance and Procurement, Operations Directorate, Total Facilities Management (TFM) and Property Investment Team (PIT)
- Maintaining the Estates Finance database with service charge, rates and insurance payments for all sites
- Work closely with the Finance teams to manage landlord and tenant expectations and maintain and improve working relationships with those key stakeholders.

**Person specification**:
**About you**

You will have:

- Working knowledge/experience of admin/finance support functions.
- Working knowledge and skill in Microsoft Office 365 suite, including SharePoint, Word, Excel and Teams and Adobe Pro Software
- Experience and knowledge of working within a property management environment.
- Basic experience/knowledge in the use of SAP or other finance ‘purchase to pay’ systems
- Willingness to undertake appropriate training to develop professional/technical knowledge if required

As a proactive and organised individual, you will thrive working within a fast-paced environment and meet tight deadlines without compromising quality. You display resilience and flexibility when faced with ambiguity, and effectively review and re-prioritise tasks when required.

You will be an articulate communicator, both verbally and in writing, with the ability to navigate, occasionally challenging, conversations with confidence. You will have positive interpersonal skills, enabling you to develop and maintain trusted working relationships, both within DVSA and with external contractors and suppliers.

**Additional Information**

Please take note that DVSA does not hold a UK Visa & Immigration (UKVI) Skilled Worker Licence sponsor and are unable to sponsor any individuals for Skilled Worker Sponsorship.

**About Us**

The Driver and Vehicle Standards Agency (DVSA) helps keep Britain moving, safely and sustainably.

We do this by helping people through a lifetime of safe and sustainable journeys, helping them keep their vehicles safe to drive, and protecting them from unsafe drivers and vehicles.

We’re working hard to:

- make roads safer
- improve services for our customers
- make road transport greener and healthier
- harness the potential of technology and data
- grow and level up the economy

**_ To find out more about how we champion diversity and inclusion in the workplace and making DVSA a great place to work visit our _**_Careers website_**_._**

**Licences**:
**Qualifications**:
**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Seeing the Big Picture
- Making Effective Decisions
- Delivering at Pace
- Working Together
- Managing a Quality Service

**Benefits**:

- Alongside your salary of £29,525, Driver and Vehicle Standards Agency contributes £8,553 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what