HR & Training Assistant

**Job Title**: HR and Training Assistant
**Reports to**: HR Manager / HR Director
**Location**: M-Sparc Gaerwen in person

**Job Type**: Full-time
**Salary**: Starting salary £24,000.00 per year

**Job Purpose**:
We are looking for a highly organised and motivated HR and Training Assistant to provide vital support to the Human Resources and Training departments. This position plays a crucial role in facilitating the smooth operation of HR processes and training programmes by delivering administrative support, coordinating learning activities, and maintaining accurate employee data.

**Key Responsibilities**:
**HR Administration**:

- Assist with employee onboarding and offboarding, including preparing documentation, facilitating induction sessions, and conducting exit interviews.
- Keep HR records current and accurate across both digital systems and paper files.
- Support the administration of employee benefits and ensure systems are kept up to date.
- Perform general administrative duties for the HR team, such as filing, generating reports, taking minutes, and managing correspondence.
- Provide support for employee relations by drafting documentation and coordinating meetings.
- Assist in driving occupational health and wellness for the business.
- Provide advice support and guidance to managers around absent management, disciplinary, grievance and performance management issues ensuring full compliance with employment legislation.
- Arrange and manage appointments and referrals for occupational health services as required.

**Training Support**:

- Organise internal and external training events, including scheduling sessions, booking venues, and managing attendee lists.
- Track and maintain employee training records, ensuring alignment with development plans and compliance standards.
- Assist in the creation and upkeep of training materials and resources.
- Collaborate with line managers to identify training requirements and liaise with providers to book courses and collect feedback.
- Support the evaluation of training programmes through employee feedback and performance metrics.

**Compliance and Reporting**:

- Ensure HR and training activities adhere to legal and organisational policies.
- Assist in preparing regular HR metrics and training data reports.
- Track and monitor employee absences and annual leave.
- Keep on top of deadlines related to performance appraisals, mandatory training, and probation reviews.
- Provide initial HR guidance to staff and managers, escalating more complex issues when necessary.
- Help with distributing internal communications concerning HR and training initiatives.

**Skills and Experience Required**:

- Ideally you will hold a CIPD qualification to minimum level 3 or have experience in an HR administration role with minimum 3 years.
- Strong organisational and time management abilities.
- Excellent verbal and written communication skills.
- Maintain a high level of discretion when handling confidential matters.
- Experience with HR software systems is beneficial.
- Strong interpersonal skills and professional demeanour.
- High attention to detail with the ability to juggle multiple responsibilities.

**Qualifications**:

- CIPD Level 3 qualified or working towards it (desirable), or background in training coordination or L&D.
- GCSEs or equivalent in English and Maths (essential).

**Personal Attributes**:

- Enthusiastic and eager to learn.
- Strong attention to detail.
- A collaborative team player who can also work independently.
- Flexible and capable of working under pressure in a dynamic environment.
- Reliable and punctual
- Self-motivated and conscientious

**Application Instructions**:
Katherine Hogan

The Hogan Group

Office 255

M-SPARC

Menai Science Park

Gaerwen

Anglesey

LL60 6AG

**Equal Opportunity Employer**:
**Closing Date for Application**:
Pay: From £24,000.00 per year

**Benefits**:

- On-site parking

Ability to commute/relocate:

- Gaerwen LL60 6AG: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in Gaerwen LL60 6AG

Application deadline: 29/08/2025