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Receptionist/administrator

2 weeks ago

Inverness, United Kingdom Fairhurst Group LLP Full time

**Job Summary**

**Responsibilities**
- Reception desk - greeting visitors/clients and operating the main telephone switchboard system
- Registering and distribution of all incoming/outgoing mail
- Daily monitoring and end of day sign off of staff movements on temporary absence forms
- Preparation of draft electronic Fee Proposals and processing of new project requests through the Fairhurst InSite online system
- Create electronic Fee Proposal and Project files in line with quality procedures
- Process and issue of SER Certificates of Design and Form Q Completion Certificates
- Participate in the issue of weekly invoice batch
- Provide assistance in updating of Quality Assurance and Health & Safety documentation in line with compliance procedures
- Copy typing/Filing/Scanning/Photocopying documents
- Participation in electronic archiving of completed projects
- Assist with any other additional administration duties as required

**Experience**
- Experience of working within an administration role
- Ability to work to own deadlines
- Excellent organisational skills
- Ability to work independently as well as part of a team
- Excellent written and oral communication skills
- A professional and positive approach
- A strong customer focus
- Self-motivation with a ‘can do’ attitude

**Job Type**: Part-time

Pay: £10,000.00-£11,000.00 per year

Expected hours: 15 per week

**Language**:

- English (preferred)

Work Location: In person